Payroll Coordinator & HR Administrator

Where do people love what they do, and being great at what they do? At Swisslog, that’s where! Our teams are the heart of a world-leading Robotics company that’s harnessing the power of technology to shape the future of intralogistics. The result? We’re transforming performance and efficiency for customers across the globe, giving them the vital edge in their markets.

Responsibilities

Make an impact Are you a detail-oriented Payroll Coordinator who enjoys working closely with both people and processes? We're looking for a Payroll Coordinator & HR Administrator to join our People & Organization team! In this role, you'll be the key link between our employees, managers, and our external payroll partner - making sure our people related administration and processes run smoothly, accurately, and on time. You'll also provide day-to-day support on everything from taxes and pensions to insurances and employment data. Whether it’s guiding a manager through a salary query or helping an employee with a benefit question, your support helps ensure everything runs like clockwork. You will be part of the Nordic P&O team distributed between our Gothenburg and Oslo office. This role offers an exciting opportunity to grow into a broader Nordic Payroll Coordinator position, with increasing responsibility across the region. You will play a key role in shaping the scope and structure of this evolving position.

• Keep employee and payroll data accurate and up to date across systems like SAP, Flex HRM, and SuccessFactors.
• Work closely with our payroll partner to ensure timely and correct salary payments, benefits, and adherence to local legislation.
• Be the go-to person for employees and managers when it comes to pay, pensions, HR systems, and admin questions.
• Collaborate with Finance and People & Organization team to manage payments, invoicing, and payroll-related reporting.
• Support annual administrative processes related to the employee life cycle.
• Make sure our documentation, policies, and employee handbooks are up to date and aligned with legal and union requirements.
• Look for ways to improve how we do things—bringing ideas to keep our payroll and admin processes efficient and compliant.
• Contribute to broader people initiatives, like time bank planning with unions and participating in our local Work Environment Committee.
  
  

Application Requirements

What you need to succeed

• A university degree in Human Resources, Administration or equivalent.
• You have minimum 5 years of experience from a similar role working with Payroll Coordination where you have been working with taxes and pension. You also have experience of HR related administrative processes and tasks.You are a confident user of HR and payroll systems, preferably SAP, SAP Successfactors and Flex.
• In addition, you are fluent in both English and Swedish.
  
  

We believe that you thrive in a role with many different stakeholders and always ensure professionalism and integrity. You work well with others and enjoy being part of a team and have great communication skills. If you're looking for a role that puts your administrative and people skills to use - while also offering the opportunity to shape and expand the position into a broader Nordic Payroll Coordinator role - then you might be the person we’re looking for!

Our promise to you

Swisslog is a world of opportunity for people who can deliver a game changing mission: driving the future of intralogistics, by shaping an era of robotic and data-driven automated solutions that create exceptional customer value.

Join us on this journey and you’ll be part of a global enterprise that’s proud of its Swiss roots - and hugely excited by the worldwide opportunities open to everyone in the Swisslog family. So come and realize your potential, in a team that’s united by passion and driven by the OneSwisslog team spirit.

About Swisslog

Swisslog is shaping the future of intralogistics. As part of the KUKA Group, we work on the latest technologies that are reimagining the world of logistics. We’re a team of 3,000+ experts from 50 countries, serving some of the world's largest and most exciting brands. Together, we’re implementing smart and innovative approaches - including flexible robot-based and data-driven automation solutions that are transforming the supply chain. So join our team and share your unique perspective.

Join the journey!

If you think a career with Swisslog could be what you are looking for, we´d love to hear from you.

We´re looking forward to receiving your application!