Human Resources Coordinator

Human Resources Coordinator - This role is hybrid - 3 days per week on site in Toronto office, 2 days remote.

This role will provide excellent internal customer support to the organization through effective communication in handling HR and office administrative duties.

Responsibilities

• Human Resources Responsibilities
• HRIS Administration
• Employee records filing and management, reporting and personnel changes, including confidential data entry
• Audit HRIS systems ensuring accuracy of systems
• Ad-hoc reporting as needed
• Recruiting Coordination and Administration
• Assisting with new hire requisitions, job posting, pre-screen calls and interviews, scheduling interviews, outlining offer letters, initiating background checks, etc.
• Employee Onboarding Preparation and Support
• Offboarding
• Assist with ensuring all checklist items are satisfied, company property collected
• Assist with Employee Engagement activities
• Event planning and coordination, point of contact for engagement and company events
• Send company reminders and meeting invites for HR related items
• Assist HR department with ad-hoc projects as needed
• Other duties as assigned

• Office Management Responsibilities
• Manage office supplies
• Tracking equipment and preparing orders as needed
• Communicate with building staff for office related concerns
• Receive and distribute incoming mail and deliveries
• Manage conference rooms and management booking calendar
• Assist with company-wide meetings by sending invites, managing catering, booking event spaces and all additional duties as required
• Other duties as assigned

Qualifications

Education:

• Required: High school diploma
• Preferred: Bachelor’s degree in Business Administration or similar field

Experience:

• Required: Minimum of 2-year experience in an administrative support role in a professional environment. Experience with Microsoft and Google suite products.
• Preferred: Minimum of 1-year experience in an HR role

Certifications:

• Preferred: PHR or other HR certification

Required Skills

• Excellent written and verbal communication skills in English
• Ability to communicate effectively, clearly and concisely both verbally and in writing
• Excellent follow-up skills and operates with a sense of urgency
• Builds and maintains effective relationships with co-workers and customers
• Strong organizational skills and ability to work autonomously
• Possess strong technological skills to perform data entry, manage schedules/calendars
• Comprehensive working knowledge of Microsoft Word, Excel, and PowerPoint and Google Suite
• Accountable, resourceful, detail-oriented
• Ability to self-manage competing priorities successfully