Assistant Project Manager

JOB DESCRIPTION:

PURPOSE OF THE ROLE:

The Assistant Manager – Projects will play a pivotal role in the successful execution and

management of luxury retail fit-out and permanent fixture projects. This role is responsible

for end-to-end project coordination, account handling, subcontractor management, and

ensuring timely, high-quality delivery of projects. Working closely with the Sr. Project

Manager, the incumbent will ensure client satisfaction, operational efficiency, and alignment

with department goals.

KEY RESPONSIBILITIES:

Project Execution & Coordination:

• Manage execution of high-value retail fit out projects (AED 500k – 1M per project) with a quarterly capacity of AED 3M.
• Oversee and track project milestones, approvals, design finalization, production, and installation.
• Ensure successful delivery and on-site installation of permanent fixtures within committed timelines.
• Maintain strict documentation throughout the project lifecycle to safeguard company interests.

Client & Account Management:

• Act as the key point of contact for assigned accounts under the guidance of the Sr. Project Manager.
• Engage with clients for briefings, approvals, and feedback to ensure expectations are met.
• Handle escalations independently to avoid adverse outcomes and maintain client trust.
• Contribute to pitches and negotiations to win repeat business from existing clients.

Stakeholder Communication:

• Coordinate closely with internal teams – design, production, procurement, QC, dispatch, installations and logistics – to ensure seamless project delivery.
• Provide regular progress reports to the Sr. Project Manager, highlighting milestones, risks, and action plans.

Subcontractor & Site Management:

• Identify, assess, and manage subcontractors for specialized works in fit out and joinery.
• Perform site visits to ensure project installation quality and adherence to requirements, safety and quality standards.

Process & Compliance

• Ensure adherence to internal processes via organized documentation, updated project folders, and project trackers.
• Enforce compliance

Financial & Commercial Oversight

• Work with estimation for accurate tender submissions based on detailed project briefs.
• Ensure timely invoice generation, proof submission, follow-up, and collection within credit terms.

Key Skills and Competencies:

• Strong knowledge of interior fit-out and joinery.
• Ability to read and interpret technical drawings and layout plans.
• Effective communication and coordination with cross-functional teams.
• Strong organizational and problem-solving skills.
• Independently handle the project and has experience on project planning and schedules
• Needs to be assertive.

QUALIFICATIONS & EXPERIENCE:

• Diploma or technical education in Civil, Interiors, or related field.
• 3–5 years of experience in site installation or fit-out execution, preferably in luxury retail.
• Working knowledge of project/site reporting and documentation processes.