Assistant Manager/ Manager- Admin & Facility, Khalapur Project

Job Title: Manager – Administration & Facility Management

Location: Khalapur, Maharashtra

Reporting To: Factory Head

Department: Administration & Facilities

Key Responsibilities:1. General Administration & Facility Management

Supervise and manage all facility services including housekeeping, security, garden, pantry, canteen, transportation, and guest house operations.
Oversee contract labour operations, including vendor coordination and manpower deployment.
Handle all contractor/vendor bill processing and ensure timely payments.
Maintain and renew employee insurance policies and AMC agreements for security, transport, guest house, genset, lifts, EPABX, CCTV, pest control, etc.
Manage office infrastructure, including housekeeping, pantry, carpentry, electrical works, printing/stationery, and telecommunication needs.
Raise PR/PO in SAP for all admin-related procurements and services.
Coordinate guest visits, factory events, employee engagement programs, and welfare activities.
Ensure accurate supervision of office assistants and monitor daily attendance.
Plan and organize company functions, celebrations, and emergency arrangements.
Ensure timely local purchases (e.g., uniforms, safety shoes) and vendor payments.

2. Health, Safety & Environment (HSE)

Lead the formation and implementation of safety committees and drive safety awareness across the facility.
Conduct training sessions on ERT, fire safety, first aid, and plant safety protocols.
Carry out accident investigations and implement corrective/preventive actions.
Maintain all safety-related registers and coordinate annual employee health checkups in compliance with the Factories Act.
Ensure internal audits and compliance with ISO 9001, EMS 14001, OHSAS, and 5S practices.
Celebrate Safety Week, Environment Day, and other safety-related events.

3. Legal & Statutory Compliance

Manage all factory and labour law compliances including Factory License, Form 27, Annual Returns, and Registration Certificates.
File all required MPCB (Pollution Control Board) returns and ensure environmental compliance (hazardous waste, e-waste, emission monitoring, etc.).
Coordinate with MSEB, MIDC, PCMC, and other local authorities to ensure regulatory adherence.
Monitor contractor/vendor compliance with all applicable labour and statutory norms.

4. Industrial Relations

Support senior leadership in maintaining healthy and harmonious industrial relations with the union.
Effectively handle contract labour issues and employee grievances.
Promote employee cooperation during policy rollouts and key management decisions.

5. Contract Labour Management

Plan and monitor contractual manpower deployment as per operational requirements.
Ensure timely availability of contract manpower and track daily workforce reports.
Implement engagement and retention strategies to reduce attrition and improve productivity.

6. Infrastructure Development

Oversee new project infrastructure development including layout planning, budgeting, and execution within timeline.
Manage all repair & maintenance activities of factory assets and utilities.
Liaise with government authorities for necessary permits, licenses, and compliance for infrastructure work.

Qualifications & Experience:

Graduate/Postgraduate in any discipline. Certification in Admin, Industrial Safety, or Facility Management preferred.
12–15 years of experience in plant/factory administration, infrastructure, and compliance management.
Proficiency in SAP and MS Office.
Knowledge of local regulations, Marathi language, and stakeholder management is essential.

Assistant Manager/ Manager- Admin & Facility, Khalapur Project

Key Skills

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