HR and Administration Specialist

10Clouds is a software development company with 17 years of experience, now leading in AI-augmented software solutions across Europe and the US.

Role Overview: We are looking for a meticulous and reliable person who will be responsible for comprehensive HR processes and administrative-office management in our company. This is an ideal position for someone who enjoys task diversity and wants to have a real impact on the organization's operations.

Key Responsibilities:

HR processes:

• Preparing and signing employment and contractors contracts (UoP, UZ, B2B) with the focus on compliance with Polish labor laws
• Ensuring payroll process compliance and accuracy
• Ongoing contact and cooperation with the accounting office
• Handling employee matters (leave, sick leave, HR documentation)
• Onboarding and offboarding employees and contractors
• Managing employee benefits programs and administration
• Supporting internal communication and company events
• Supporting employer branding initiatives
• Supporting recruitment proce

Office administration:

• Comprehensive office care and operations management (co-work office)
• Coordinating supplies, laptop purchases, and shipping for employees
• Handling correspondence, company documentation, and courier

Professional competencies:

Proven, min. 2 years of experience in a similar role, preferably within the technolog sector

Knowledge of Polish labor law - MANDATORY

Experience in preparing HR documentation

Ability to work with spreadsheet applications such as Excel or Google Sheets

Communicative English - MANDATORY

Higher education (preferred fields: HR, administration, management, law)

Experience with AI tools in work processes would be an advantage

Personal qualities:

• Meticulousness and attention to detail - KEY
• Reliability and punctuality - ESSENTIAL
• High organizational skills
• Discretion and confidentiality
• Communication skills and personal cultureIndependence in action and proactive attitude

What We Offer:

• The opportunity to shape and influence the
• HR functionA collaborative and innovative work environment where your ideas and initiatives will directly contribute to our growth and success.
• Flexible working hours in a hybrid mode (our office in CIC Warsaw on Chmielna 73) - max 2 dni w biurze.
• Competitive salary 8.000-10.000 PLN + VAT ( we prefer B2B) and benefits package (incl. My Benefits Cafeteria, MultiSport, Allianz MedicalInsurance).
• Professional development opportunities, including AI upskilling

Recruitment process:

1) CV review - please make sure your CV reflect your suitability for this role.

2) HR video meeting with Hubert - 30-45min - you can expect questions about your experience, motivation, knowledge and experience with polish labor law, upcoming changes in law and so on and how do you keep yourself updated, HR processes you were improving/shaping.

3) Deep Dive with our CFO + live case study

4) Final interview with Stakeholders (optional)

5) Offer

6) Welcome on board - onboarding.