HR & Operations Administrator

PLAY, GROW and WIN

To be a part of Virtuos means to be a creator. 

At Virtuos, we harness the latest technologies to make games better and more immersive than ever before. That is why we pride ourselves in constantly pushing the boundaries of possibility since our founding in 2004. 

Virtuosi is a team of experts – people who have come together to share their mutual passion for making and playing games. People with the same enthusiasm for exploring new ideas and the constant drive to excel in their field. People who believe in earning success through dedication.

At Virtuos, we are at the forefront of gaming, creating exciting new experiences daily. Join us to Play, Grow and Win – together.

About The Position

We are seeking an HR & Operations Administrator to be part of our video game studio’s growth and development. We are looking for a people person with a focus on meeting goals, making continuous improvements, developing and implementing processes and providing support to all levels of the studio’s structure.

Reporting to the HR Director, the ideal candidate will have a good understanding of HR, talent acquisition, office administration and events. The role will support with creating and implementing new initiatives, projects and benefits as we continue to grow while providing operational excellence with day-to-day responsibilities.

Responsibilities

• Act as the point of contact for employee support and wellbeing by answering day to day HR, recruitment and office related queries and providing assistance regarding any issues an employee may have.
• Champion our local Corporate Social Responsibility commitments by organising and executing initiatives and activities relating the Education, Diversity & Inclusion and the Environment.
• Facilitate smooth employee onboarding/offboarding by providing in-depth support and guidance.
• Assist in updating and implementing organisational policies to ensure compliance and consistent best practice.
• Assist in facilitation of Performance Management processes regarding probation, promotions, underperformance, PIPs, PDPs to support employees and Senior Management in achieving optimum results.
• Maintain employee records/HR system to ensure high levels of data integrity, security and functionality.
• Assist with international mobility for new and existing employees regarding logistics, government regulations (e.g. Employment Permits) and general support.
• Attract candidates using a mix of sourcing techniques, including LinkedIn, job boards, referrals, and direct outreach.
• Build and maintain talent pipelines to support future growth of the studio.
• Manage and support recruitment activities including posting vacancies, scheduling interviews, and liaising with candidates.
• Strengthen our employer brand by providing an exceptional end-to-end candidate experience, as well as assisting with ongoing holistic employer branding efforts such as attending events, posting on social media, etc.
• Prepare notifications for employees regarding company updates, future plans and reminders of ongoing activities as part of our ethos of open/transparent communication.
• Look after office facilities and supplies to ensure a safe and comfortable work environment.
• Assist with the processing of bookings and invoices.
• Organise exciting events focused on employee engagement, team building and morale.
• Other ad-hoc duties as required
  
  
  

Qualifications

• Bachelor’s degree in Human Resource Management, Business, Finance or a related field.
• Additional qualifications are an advantage but not required e.g. CIPD, Payroll, Employment Law, Immigration, CSR/D&I, Event Management etc.
• At least 2 years of experience in Human Resources/Talent Acquisition administration.
• Experience with growing and developing organisations.
• Working knowledge of HR/TA components e.g. employee compensation, benefits, organisational structure, employee relations, CSR, diversity & inclusion, performance management, compliance, people data analytics, end to end recruitment.
• Experience working with HR/ATS/Finance systems.
• Collaborative work ethic.
• Strong and clear communicator – fluent written and spoken English is required.
• Strong interpersonal skills.
• Interest in gaming!
  
  
  

What We Offer

• Competitive Salary.
• Bonus Plans.
• Company Healthcare Plan – from day one!
• Occupational Pension Scheme – including employer contribution.
• Additional & Enhanced Leave.
• Training and Skill Development Opportunities.
• Flexible working arrangements – healthy work-life balance.
• Taxsaver Options.
• Exciting Events - Corporate networking, socialisation, entertainment/leisure outings, charity events and participation in community engagement projects.
  
  
  

About Us

Founded in 2004, Virtuos is one of the largest independent video game development companies. We are headquartered in Singapore with over 4,200 employees across 25 offices in Asia, Europe, and North America. Specializing in full-cycle game development and art production, we have delivered high- quality content for more than 1,500 console, PC, and mobile games. Our clients include 23 of the top 25 gaming companies worldwide.

About Our Team

Black Shamrock was founded in 2016 and acquired by the Virtuos Group in 2017. The studio is Ireland’s largest PC and console game development studio and provides unique opportunities to work on multiple AAA titles. Our people are as diverse, exciting, creative, and dynamic as the projects that we work on. Black Shamrock is a place for talent to flourish and lifelong industry connections to begin.

Our in-house and full-service capabilities include narrative, game, sound and level design, animation, art, rigging, engineering, and graphics, to name a few areas our skilled team members work on. At Black Shamrock, we take pride in helping put Dublin on the world map as the birthplace of award-winning AAA games.

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