Project Management Office (PMO) - Senior Officer

Application period 04-Aug-2025 to 18-Aug-2025

Functional Responsibilities:

The Project Management Office (PMO) - Senior Officer will, under the guidance of, and in cooperation with, UAMCO PRMO Specialist contribute to consistent implementation of the UNOPS project management method, standards and good practices across UAMCO’s portfolio.

Development and Planning

• Provide appropriate levels of project management support during engagement development ensuring the implementation of appropriate standards, tools and best practices in line with UNOPS policies and procedures.
• Ensure that proper project governance is put in place inline with the PMM, including timely establishment of Project Boards
• Assist project planning ensuring that realistic timeline is established, covering DNP for Infra projects, with adequate floating time factored in
• Follow up and ensure that handovers from Business Development team to Project team are carried out as per the Guide
• Support the development of high-level PMO Unit plans
  
  
  

Set-up and closure

• Support Project Managers in project setup in oneUNOPSprojects, including project classification, advancing projects to operational stage, and expenditure forecasts.
• Monitor completion of project startup checklist by all new projects; and ensure proper project start ups in accordance with the PMM requirements.
• Ensure projects timely develop detailed implementation plans including procurement and procurement plans; and if required GESI plans, HSSE plans…etc.
• Monitor timely submission and implementation of closure plans by PMs
• Ensure timely completion of project closure activities, including but not limited to tasks related to disposal of project assets, audits, evaluation…etc.
• Ensure timely operational closure of projects - ensuring appropriate disposal of project assets, timely submission of narrative reports, updating information and/or uploading of documents in oneUNOPS Projects…
• If assigned, act as Closure Manager and lead project closure activities.
• Work closely with key stakeholders to ensure all projects are closed on time and in line with the organization’s policies.
  
  
  

Monitoring, Reporting and Delivery

• Ensure regular review of project status against key performance criteria such as scope, cost, schedule and quality.
• Develop standard tracking systems and tools to facilitate monitoring of project progress and performance.
• Provide periodic analysis of delivery data and share it with the Project team and Management as appropriate
• Ensure timely identification of potential risks and issues specific to delivery, and escalate and suggest mitigating measures to the PRMO Specialist.
• Monitor timely submission of client reports, exception reports and internal reports
• Support in tracking projects progress by ensuring that all projects submit status reports and regularly update specific milestones and targets for the duration of projects.
  
  
  

Stakeholder engagement

• Ensure proper management of communications across programmes and projects; and with other functional units, when applicable
• Contribute to development of stakeholder profiles and assist in development of external communications products
• Follow up and ensure that projects develop and implement communication plans.
• Ensure timely and effective dissemination of project information to key stakeholders.
  
  
  

Quality Assurance

• Ensure compliance with UNOPS defined quality standards and processes across projects.
• Support in providing quality control for management products (PIDs, project documents, reports, etc.)
• Coordinate quarterly assurance process and other quality assurance initiatives.
• Ensure projects implement guidelines, procedures, templates and propose new ways of working based on regular review of practices
• Assist internal audit and ensure projects comply with audit requirements.
  
  
  

Knowledge management and innovation

• Lead the design and delivery of capacity building initiatives, while focusing on UNOPS project management standards and requirements
• In collaboration with PRMO Specialist, engage PMs and other personnel for identification and dissemination of lessons learned and best practices.
• Monitor timely entry of lessons in oUP; ensure best practices and lessons learned are appropriately captured, documented, shared and integrated accordingly .
• Ensure complete and up to date documentation are uploaded in oUP by all projects
• Organize periodic lessons learnt workshops and disseminate learnings across the MCO
  
  
  

Impact of Results:

The PMO - Senior Officer directly impacts on achievement of project results by working with the PMO Specialist assisting the Head of Programme to implement effective project management methods and strategies, reduce risks, cut costs and improve success rates. This consequently reinforces the visibility and image of the UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Education/Experience/Language requirements:

Education:

• A Master’s Degree in Project Management, Business Administration, Information Management or related field (e.g. International Relations) with 2 years of relevant experience is required, OR
• Bachelor's degree with 4 years of relevant work experience may be accepted in lieu of the education requirements outlined above.
  
  
  

Experience:

• A minimum of 2 years of relevant and progressive professional experience, specifically in the field of Project Management with successful implementation and/or oversight of programmes and projects.
• A minimum of 2 years working experience in a PMO office environment.
• Strong experience with project management tools and information management systems added advantage.
  
  
  

Language Requirements:

• Fluency in English and Ukrainian (read, write and speak) is required.
  
  
  

Certification:

• PRINCE 2 Practitioner Certification is highly desirable . MSP Certification (foundation and/or Practitioner) is an advantage
  
  
  

Skills:

• Capacity building /training 2 years required
• Data analysis and reporting 2 years required
  
  

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UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.