Internship

Primary Location

France-Paris

NATO Body

Collaboration Support Office (CSO)

Schedule

Full-time

Salary (Pay Basis)

1,476.00

• POST CONTEXT AND RESPONSIBILITIES
  
  

The STO Collaboration Support Office (CSO) is one of the three executive bodies of the NATO Science and Technology Organization (STO). The mission of the STO, a subsidiary body to the North Atlantic Council, is to help position the Nations’ and NATO’s S&T investments as a strategic enabler of the knowledge and technology advantage for the defence and security posture of NATO Nations and Partner Nations.

Within the framework of the STO Collaborative business model, the CSO provides executive and administrative support to the S&T activities performed by the NATO Scientific and Technical Committees (STCs).

I n the Front Office of the Operations and Coordination Office (OCO), the OCO Intern works under the supervision of the Staff Officer (OCO) to provide additional support to the STC Offices in all Assistants’ tasks pertaining to the support to the STO Collaborative Programme of Work (CPoW) and assist the OCO Front Office staff with a variety of tasks.

• Functions include:
  
  

Responsibilities

Under the direction of the Staff Officer (OCO), and in close coordination with the STC Offices Executive Officers and Assistants, he/she is responsible for:

• Supporting the OCO Front Office staff and STC support staff in administrative and logistical affairs.
• Assisting in organizing support to STC activities, such as business meetings, technical activities including Symposia, Specialists’ Meetings, Workshops, Task Groups, Courses and other Panel functions.
• Supporting in the preparation of call-for-papers, instructions to authors, general information package, program announcements, preprints and proceedings of technical meetings ready for reproduction and dissemination.
• Maintaining records, contacts and database as required. Collaborating with colleagues to ensure an exchange of information. Administrative support to the various projects (e.g. events organization, publication process), respecting deadlines, resources and priorities.
• Preparing documents of non-technical nature for signature.
• Executing special projects that aid forecasting, planning and controls for the OCO.
• Developing and experimenting with new ideas that aid the CPoW.
• Ensuring the maintenance of proper and timely communication with individuals in international programs as a representative of the CSO
  
  

S Pecial Requirements And Additional Duties

• Performing other related functions as directed by the Staff Officer (OCO) or Head, OCO.
• QUALIFICATIONS
  
  

Essential

Professional /Experience

• No requirements.
  
  

Education/Training

• Having successfully completed at least two years of University education in an applicable area, or demonstrated equivalent training.
• Be able to either take notes or write meeting reports, with proficiency in one.
• Be able to use common office software suites, such as Microsoft Office tools (Outlook, Word and Excel).
  
  

Language

• Proficient knowledge of one of the two official NATO languages (SLP:4343) and a fair knowledge of the other (SLP: 2222). The work is mainly conducted in English.
  
  

DESIRABLE

The Following Would Be Considered An Advantage

Professional /Experience

• Prior experience in a Scientific and/or Technological professional environment and/or within the public sector.
• Prior experience in a multinational environment.
  
  

Education/Training

• Advanced training in the use of office software suites.
• Candidates should note the work of the CSO is predominately administrative in nature however Science, Technology, Engineering or Mathematics qualifications will be considered as an asset.
• Project Management experience.
• Very good knowledge of both NATO official languages, with a particular focus on English
• Knowledge of other European language(s).
• COMPETENCIES/PERSONAL ATTRIBUTES
  
  

4.1. Personal Attributes

• Reliability, trustworthy, discreet, with high sense of responsibility.
• Good judgment.
• Ability to take initiative and to work independently. Should possess a flexible approach allowing the incumbent to respond reliably and competently to changing requirements.
• Capable of working in a demanding scientific international environment.
• Personal qualities of tact, judgment, adaptability. Diplomacy and propriety in order to work harmoniously with colleagues and other staff, both civilian and military, from NATO and non-NATO Nations, as well as with staff from private scientific/industrial organisations.
• SECURITY CLEARANCE LEVEL
  
  

The applicant must be eligible for a NATO Secret security clearance.

• WORKING ENVIRONMENT
  
  

Normal office work environment. Travel is by exception but could be in support of the STCs or for educational purposes.

• EMPLOYMENT TERMS AND CONDITIONS
  
  

The position is for an internship. The basic monthly salary will be Euro 1476.

The CSO will sponsor your VISA application for non-EU citizens.

The appointment is subject to the receipt by the CSO of a security clearance (provided by the national authorities of the incumbent).

• APPLICATION PROCEDURE
  
  

Only nationals of the 32 NATO member countries can apply for this position.

Applications must be submitted via the portal : www.nato.int/recruitment

Candidates will attach a resume, an application letter (addressed to the HR Department) and educational qualifications certificates to their NTAP application.

Due to the large number of potential candidates, telephone or email enquiries cannot be dealt with.

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability.

NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.