Executive Assistant

Our Company

NymCard’s mission is to enable fintech and financial innovators to launch frictionless payment programmes with our modern infrastructure, at record speed. Our open API modern card issuing platform provides flexibility and control to issue cards, authorise transactions, and manage payment operations with just one integration and one partner.

We are a team of industry experts and technology innovators who take a dynamic approach to solving complex industry challenges. NymCard has an open and collaborative work environment and together we make up the NymCardian Nation. We power possibilities for our customers and each other by bringing the best talent together to do the best quality work we can.

The Role

As an Executive Assistant, you’ll provide high-level operational and administrative support to members of NymCard’s senior leadership team. You’ll manage complex calendars, organize global travel, coordinate meetings, and streamline communication across departments and time zones.

This is a highly visible and trusted role. You’ll work closely with leaders across Product, Engineering, Finance, and Commercial, helping to keep their work structured and focused while acting as a central point of contact. You’ll also support business operations through systems access, document handling, and team logistics.

We’re looking for someone who is comfortable with tools and workflows, open to learning, and excited to support a tech-driven company. The ideal candidate is resourceful, curious, and eager to apply automation or AI tools to improve efficiency and reduce repetitive work.

What You’ll Be Doing

• Coordinate calendars and meeting logistics across time zones, teams, and business units
• Plan and manage executive travel — including itineraries, flights, hotels, visas, ground transport, and last-minute adjustments
• Prepare and edit reports, memos, briefing materials, and internal decks for leadership use
• Support recurring leadership meetings by scheduling, creating agendas, capturing minutes, and tracking follow-ups
• Serve as primary liaison with internal teams and external stakeholders on behalf of executives
• Submit and reconcile travel and business expense reports, ensuring policy compliance
• Oversee planning and logistics for executive events, town halls, or offsites (virtual or in-person)
• Manage internal documentation, access control, and tool administration (e.g. workspace tools, org charts, onboarding flows)
• Handle confidential information and sensitive conversations with the utmost discretion
• Anticipate executive needs, adapt to shifting priorities, and proactively manage blockers or logistical gaps

What You Bring

• 3–5 years of experience supporting executives in a fast-paced or global organization
• Demonstrated excellence in calendar coordination, travel logistics, and task prioritization
• Strong familiarity with Microsoft Office, Google Workspace, Zoom, and scheduling tools
• Clear and professional written and verbal communication skills
• Strong judgment and experience working with high-level stakeholders and time-sensitive topics
• High attention to detail, ability to juggle multiple workstreams, and proactive mindset
• Ability to work autonomously and keep operations moving in a distributed team setting
• Trusted with sensitive business information and leadership-level decisions
• Interest in modern tools, automation, or AI, with a curiosity to explore smarter ways of working

Bonus Points

• Experience supporting C-level executives or founders in a cross-functional environment
• Exposure to fintech, startup environments, or regulated industries

Why Us?

At NymCard, it’s not just about technology — it’s about people. We believe a great culture isn’t something you list on a job post, it’s something you experience every day. And that’s exactly what we’ve built here.

We focus on creating an environment where people feel supported, valued, and excited about the work they do. You’ll find opportunities to learn, take ownership of meaningful projects, and see the direct impact of your ideas.

What We Offer

• Room to grow. From professional development opportunities to on-the-job learning, we believe in helping our people reach their potential.
• Flexibility when you need it. With generous annual leave, casual WFH options, and a team that understands life happens outside of work too, we aim to keep the balance right.
• A culture that feels good. No complicated hierarchies, no endless approvals — just candid feedback, open conversations, and a team that genuinely cares.
• Celebrating wins together. Whether it’s closing a deal, launching a new feature, or hitting a team milestone, we believe every success deserves to be shared.

If you’re looking for a place where your work matters, your voice is heard, and you can enjoy the journey along the way — we’d love to meet you.