Executive Assistant - C-Suite

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with over five years of experience to support our Chief Human Resources Officer (CHRO) and Chief Financial Officer (CFO). The successful candidate will play a key role in managing administrative tasks, ensuring the smooth functioning of the CHRO and CFO offices, and maintaining effective communication channels.

Key Responsibilities

• Calendar and Meeting Management
• Coordinate, schedule, and manage complex calendars for the CHRO and CFO, ensuring alignment with organizational priorities.
• Organize internal and external meetings, including preparing agendas, briefing materials, and coordinating logistics.
• Handle last-minute scheduling changes and efficiently prioritize conflicting appointments.
• Travel and Itinerary Coordination
• Arrange international and domestic travel, including flights, accommodations, visas, and transportation.
• Develop comprehensive itineraries and ensure all travel logistics are seamlessly coordinated.
• Document Preparation and Data Management
• Prepare and edit correspondence, presentations, reports, and other documents.
• Handle confidential information with the utmost discretion and ensure data integrity across all managed files.
• Communication and Liaison
• Act as a primary point of contact between the CHRO/CFO and internal/external stakeholders.
• Coordinate communications, prioritize messages, and ensure timely responses.
• Build and maintain relationships with senior executives, board members, and business partners.
• Project Coordination
• Support the CHRO and CFO in tracking and managing ongoing projects and initiatives.
• Assist in preparing progress updates, tracking key milestones, and ensuring deliverables are met.
  

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