People Operations & Admin Generalist (80-100%)

Job Description

About the role

Are you passionate about people, culture, and smooth operations? Do you enjoy building structure, streamlining processes, and shaping an exceptional employee experience — all in a fast-moving, global environment? Then this role is for you.

As our People Operations & Admin Generalist, you will be the primary point of contact for all operational people matters, ensuring that our teams — from Zurich to Berlin, London, Singapore, and New York — benefit from smooth, compliant, and engaging People processes. This is a hands-on role in which you will manage day-to-day operations across the full employee lifecycle, contribute to global People initiatives, and support culture-building activities as well as company events.

Job Requirements

What makes you a great fit

• 2–5 years’ experience in People Operations, or a similar role, ideally in an international or scale-up environment
• Highly organized, detail-oriented, and comfortable managing multiple priorities independently
• Tech-savvy with the ability to learn new systems quickly (experience with HRIS platforms (preferably Hibob), Confluence, JIRA, or similar tools is a plus).
• Excellent communicator in English (German is a plus), with strong interpersonal skills and a collaborative mindset
• Based in Berlin, with 2-3 days a week onsite.
• hands-on mentality, feeling comfortable in a fast-paced environment, embracing change
  
  

Responsibilities

Job Responsibilities

• Support day-to-day People Operation functions across the entire employee lifecycle including onboarding and offboarding, contracts, benefits, device management, leave administration, HRIS management (HiBob), expenses, etc.
• Act as the first point of contact for People-related queries across all Unique AI locations, providing support and guidance to teams in Europe, Singapore, and NY.
• Maintain and develop onboarding and offboarding materials, processes, and documentation
• Use People data and insights to help improve processes and guide decision making
• Partner with Finance to assist with general administrative tasks (e.g. expenses, Preparation of Payroll data, etc.)
• Support with light office management tasks (e.g. coordinating supplies, organizing team events) as part of our collaborative startup culture.
  
  

Job Benefits

Why you’ll love working here

• 🚀 Play a key role in shaping the People function in a global market leader for generative AI in financial services.
• ↗️ High ownership and the ability to make an impact in a growing scale-up.
• 🌿 Inclusive culture with flat hierarchies that values independence, creativity, and transparency.
• 👩🏻‍💻 Flexible work environment, including hybrid options.
• 🤝 Work alongside smart and supportive colleagues in a family- and dog-friendly environment.
  
  

Who we are?

At Unique AI (www.unique.ai), we’re on a mission to revolutionize the financial services industry with agentic AI. Our LLM-agnostic platform powers ready-to-use financial agents for wealth management, investment banking, and private equity. With more than 40 clients worldwide, we are proud to be the market leader in generative AI solutions for financial institutions.