Receptionist cum Secretary (225-825)

Job Description

The Receptionist cum Secretary plays a crucial role in ensuring the smooth operation of the front office while providing comprehensive support to office executives. This dual role requires balancing the tasks of managing a busy reception area with secretarial duties, demanding strong organizational and communication skills. The ideal candidate will possess a warm, professional demeanor, excellent multitasking abilities, and a keen attention to detail. As the first point of contact for clients and visitors, the Receptionist cum Secretary must provide exceptional customer service, representing the company with a friendly and professional attitude. Additionally, the role involves handling a variety of confidential tasks that support the management team and ensure efficient office operations. The successful candidate will perform a wide range of duties, from typical receptionist tasks such as answering phones and handling correspondence, to more complex secretarial functions, requiring the ability to prioritize and manage time effectively.

Responsibilities

• Greet visitors and clients, ensuring a positive first impression of the company.
• Answer, screen, and forward incoming phone calls professionally and efficiently.
• Maintain a clean and organized reception area, ensuring a welcoming environment.
• Coordinate conference room schedules and manage bookings for meetings and events.
• Provide administrative support to management, including document preparation and filing.
• Handle incoming and outgoing mail and courier services promptly and accurately.
• Assist with scheduling meetings, preparing agendas, and distributing meeting minutes.
• Maintain and order office supplies, ensuring necessary stock levels are met consistently.
• Work closely with the HR department to assist in onboarding processes for new employees.
• Ensure compliance with security procedures, maintaining confidentiality at all times.
• Assist in the preparation of presentations and reports for executive-level meetings.
• Manage travel arrangements, including booking flights, hotels, and transportation for staff as needed.
  
  

Requirements

• High school diploma or equivalent; additional qualifications in Office Administration are a plus.
• Proven experience as a receptionist, secretary, or relevant administrative role is required.
• Excellent written and verbal communication skills with a strong customer service focus.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong organizational and time-management skills with attention to detail and accuracy.
• Ability to handle multiple tasks simultaneously and prioritize workload effectively.
• Professional appearance and a friendly, approachable personality are essential for this role.
  
  

Job Details

Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Abu Dhabi Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/

Sector: Recruitment & Staffing

What We Offer

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.

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