Human Resources Assistant

About the Client

We are sourcing on behalf of a high-growth tech recruitment firm based in Dubai, with a sharp focus on the rapidly evolving FinTech sector. Known for their agility, deep industry knowledge, and unmatched speed, this team partners with some of the most disruptive startups and scaleups in the region and beyond. If you thrive in a fast-paced environment and want to be at the intersection of talent and technology, this is an exciting opportunity to join a company that’s shaping the future of FinTech hiring.

About the Role

The HR Assistant position is an entry-level opportunity within a dynamic, fast-paced tech recruitment environment. This role is designed to provide comprehensive administrative and clerical support to the human resources function, with a particular focus on high-volume candidate management, recruitment coordination, and employee record maintenance. The position plays a crucial part in ensuring smooth HR operations and delivering a positive experience for both candidates and internal stakeholders in a rapidly growing Dubai-based firm.

Key Responsibilities

• Coordinate and schedule interviews, assessments, and onboarding activities for a large volume of tech candidates, ensuring timely communication and a seamless recruitment process.
• Maintain and update digital and physical employee records, ensuring accuracy, confidentiality, and compliance with local labor regulations and company policies.
• Assist in drafting and distributing job postings across various platforms, tracking applications, and managing candidate pipelines using applicant tracking systems (ATS).
• Support the onboarding process by preparing documentation, conducting orientation sessions, and facilitating the completion of required forms and background checks.
• Respond promptly to candidate and employee inquiries regarding HR policies, procedures, and general information, providing clear and professional communication.
• Prepare HR-related reports, presentations, and documentation for internal meetings and audits, ensuring data integrity and timely delivery.
• Collaborate with recruiters and hiring managers to ensure all recruitment and onboarding activities are executed efficiently and in alignment with business needs.
• Assist with organizing HR events, training sessions, and employee engagement initiatives, contributing to a positive workplace culture.
• Ensure compliance with UAE labor laws and company standards in all HR administrative processes.
• Support payroll and benefits administration by collecting and verifying employee data as required.

Required Experience & Skills

• Demonstrated ability to manage multiple administrative tasks simultaneously in a high-volume, fast-paced environment, with strong organizational and time management skills.
• Proficiency in using HR information systems (HRIS), applicant tracking systems (ATS), and standard office software such as Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills in English, with the ability to interact professionally with candidates, employees, and management at all levels.
• High attention to detail and accuracy in data entry, record-keeping, and document preparation.
• Strong interpersonal skills, with a customer-service orientation and the ability to maintain confidentiality and discretion at all times.
• Basic understanding of HR processes, recruitment cycles, and onboarding best practices, particularly within the tech sector.
• Adaptability and resilience in handling shifting priorities and urgent requests in a dynamic work environment.
• Familiarity with UAE labor laws and HR compliance requirements is an advantage.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
• Previous internship or work experience in an HR or administrative support role is advantageous but not required for entry-level consideration.
• Certification in HR fundamentals (such as CIPD Level 3 or equivalent) is a plus.
• Fluency in English is required; additional language skills (such as Arabic or Hindi) are beneficial.

Tools & Technologies

• HR Information Systems (HRIS) such as BambooHR, Workday, or similar platforms
• Applicant Tracking Systems (ATS) such as Greenhouse, Lever, or equivalent
• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Digital document management tools (e.g., DocuSign, Google Drive)
• Communication platforms (e.g., Microsoft Teams, Slack, Zoom)
• Basic familiarity with payroll and benefits administration software

This HR Assistant role offers a unique opportunity to gain hands-on experience in the fast-evolving tech recruitment sector, supporting critical HR functions in a high-growth environment. The position provides a strong foundation for career development in human resources, with exposure to best practices in recruitment, onboarding, and HR administration. Success in this role is measured by the ability to manage high volumes of work with accuracy, maintain excellent candidate and employee experiences, and contribute to the overall efficiency of the HR team.

By applying to this position, you are granting us permission to process your CV and keep your profile on file for consideration for this and future opportunities.