Human Resources Administration Specialist

ONIVERSE is looking for a dynamic HR Admin Specialist to join its headquarters in New York City, NY!

Job Title: HR Admin Specialist

Department: HR

Reports to: HR Admin Manager

Location: NY

Direct Reports: None

FLSA: Exempt

Annual Salary: $68K/$72.5K USD

Key Responsibilities:

Leave of Absence (LOA) Administration:

• Coordinate and manage employee LOA requests including FMLA, disability, and personal leaves. Serve as a liaison between employees, managers, and third-party leave administrators to ensure timely and accurate processing.

Workers’ Compensation Administration:

• Facilitate the reporting and tracking of workers’ compensation claims. Coordinate with employees, managers, and insurance carriers to ensure proper documentation and timely claim resolution.

I-9 Compliance:

• Maintain compliance with federal regulations regarding employment eligibility verification. Review, audit, and maintain I-9 documentation, ensuring timely reverification when required.

Leave Management Audits:

• Conduct regular audits of leave records to ensure accuracy and compliance with internal policies and legal requirements. Identify and correct discrepancies.

Administrative Support:

• Perform a variety of administrative HR tasks including document management, data entry, reporting, responding to employee inquiries, and assisting with special projects as needed.

Required Skills and Qualifications:

• Knowledge of FMLA and other applicable leave laws
• Familiarity with workers’ compensation processes and I-9 requirements
• Strong organizational skills and attention to detail
• Ability to handle confidential information with discretion
• Excellent communication and interpersonal skills

Preferred Qualifications:

• Experience with HRIS platforms such as Paycom, UNUM, or The Hartford
• Basic understanding of employment law and HR compliance practices

How we do it:

• Open Minded
• Pragmatic
• Authentic
• Passionate
• Dynamic
• Team Player

Oniverse was founded in 1986 close to Verona, Italy with the aim to create a new way of selling hosiery and beachwear for women, men and children, through a franchising sales network. More than thirty years later, Oniverse boasts more than 5,600 shops throughout the world with different brands such as Calzedonia, Intimissimi, Falconeri and Tezenis. The success of Oniverse is the result of a number of factors: the huge range of products, the particular attention paid to fashion and the unbeatable quality-price ratio. These are some of the features that have enabled Oniverse to satisfy even its most demanding customers.