Coordinator - Crew Sourcing

Communication
Internal Communication:
- Human Resources Department/ Purchase /Stores/ Payroll / Immigration / Accounts/Logistics/Fleet & Technical teams
- Commercial team
Purpose:
- Identifying, attracting, and recruiting qualified and experienced maritime personnel to staff our fleet of vessels.
-Maintaining a robust database of talented seaferers and ensuring our vessels are staffed with competent and compliant crews.
- Maintaining crew records in the Crew Management System (CMS) and update regularly.Ensure all candidate information and documentation are accurately recorded and kept confidential.
-Expected to provide cover for the Crewing Coordinators as and when needed, ensuring seamless operations and continuity of crewing activities.
- Provide data, metrics and information for internal, external, 3rd party and tender information requests
External Communication:
- Specialist Employment Agencies
- Crew Mobilization Related Agencies (e.g. Nakilat, Navigation, Doha heliport, Ras Laffan Port Authority)
- Clients - Oil & Gas Majors (e.g. QP, RASGAS, Shell, Qatar Gas, Oxy etc.)
- Travel Agents
- Qatar Petroleum approved training centers
- Ministry of Business and Trade (Qatar Flag State Authorities)
- Direct Recruiting of Seafarers
- Medical Arrangements
- Hotels
Purpose:
- Develop and maintain relationships with foreign agencies for the supply of personnel
- Preparing visas and gate passes (pre and post mobilization)
- Prior notification in advance of crew roster and supply of any requested information regarding pre-and post mobilization
- Arranging air tickets for arrival and departure to international destinations and ensuring relevant visa requirements are met for incoming crews
- Arrangement of mandatory offshore courses and certification as per legal and contractual requirements
- Applying for Officers Endorsements and any vessel related queries
- Searching for candidates through internet, application through company's website, scrutinizing resumes of these seafarers, communicating, interviewing, verifying authenticity of certification through the Flag state authorities of their country.
- Arranging doctor/ hospital visits for seafarers during any onboard medical aliments/ emergency situations. Including arranging for Medivac procedures
- Selection of appropriate hotels to accommodate crews, the arrangement of transport from hotel to airport, heliport, agencies, and ports etc.
Occupational Health & Safety and Environment
Accountability:
Are accountable for their acts and omissions.
Responsibility:
To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.
Authority:
To stop work if they think the work is unsafe.