People Operations Co-ordinator

Do you thrive on working with data, enjoy bringing structure to complex processes, and have a sharp eye for detail? We’re looking for a People Operations Specialist to join our clients HR team. In this role, you’ll play a central part in shaping efficient, compliant, and data-driven HR processes across the entire employee lifecycle. You’ll work both hands-on and analytically, with a high degree of ownership – right at the heart of our organization.

What you’ll do

• Prepare and ensure the accuracy of monthly payroll in collaboration with internal and external stakeholders
• Develop and maintain dashboards, HR KPIs, and management reports (e.g., headcount, personnel costs, budget)
• Organize and coordinate travel and visit logistics for employees and guests (national and international), including accommodation, transfers, and expense processing
• Support administrative HR processes such as onboarding/offboarding, contract management, certifications, and digital records management
• Maintain and further develop HR systems (e.g., Personio) and tools (Excel, Planner, SharePoint)
• Act as the main contact for authorities, insurance providers, and tax advisors on day-to-day topics
• Document, standardize, and continuously optimize HR processes by creating SOPs, checklists, and process improvements

Qualifications

• Completed vocational training or degree in HR, business, or law
• 2+ years of professional experience in operational HR, with a focus on payroll and administration
• Strong Excel skills (pivot tables, formulas, data visualization); experience with Personio is a plus
• Solid knowledge of German labor law, social security, and payroll tax regulations
• Excellent organizational skills, accuracy, and a proactive mindset
• Experience coordinating business travel and visitor management
• Analytical thinker with a structured approach and passion for process improvement
• Service-oriented, strong communicator, and able to stay calm under pressure
• Fluent in German (C1+) and English (C1), both written and spoken
• Willingness to work on-site in Garching near Munich at least 3 days per week (relocation support available if needed)