HR & Office Coordinator

ROLE DESCRIPTION:

The Company

The Outform Group is an award-winning global innovation agency. We partner with some of the best-known brands and retailers worldwide to transform customer experience through insight, technology, and creativity. Our dream is to be revered as the agency shaping the Future of Retail, and in EMEA and we have ambitious plans for growth.

The Opportunity

We are looking for an accomplished HR & Office Coordinator to join our team and share our spirit – Dare to Innovate. We have a strong entrepreneurial ambition, and our people must be proactive and agile collaborators.

The Role: HR & Office Coordinator

As HR & Office Coordinator, you’ll oversee the full employee lifecycle, payroll and benefits, absence and wellbeing processes, and office/facility management in the Netherlands, while also supporting the team in Germany. This role is vital to keeping our operations running smoothly: you’ll be the go-to person for employees, suppliers, and leadership, ensuring compliance with local regulations and creating an engaging workplace.

Job Title: HR & Office Coordinator

Reporting to: Managing Director EMEA

Location: Mijdrecht, The Netherlands

Hours of Work: 3 days a week – 24 HRS

Key Responsibilities

HR & Employee Lifecycle You manage the full employee journey—from onboarding and performance management to sick leave and offboarding—ensuring a smooth and professional HR experience at every stage.

Absence & Wellbeing You maintain proactive contact with employees, managers, and occupational health services. You oversee absence management and promote employee wellbeing and sustainable employability.

Payroll & Benefits You handle employee data changes and provide accurate input for payroll processing in NMBRS. You also manage employee benefits and ensure timely and correct administration.

Office & Facilities You act as the main point of contact for all office-related matters, including coordination with the building manager and implementation of health & safety measures to maintain a safe and pleasant working environment.

Culture & Communication As a trusted and confidential advisor, you support both employees and management. You actively contribute to a positive, inclusive company culture and foster open communication across the organization.

Projects & Improvements You lead and support strategic HR initiatives such as performance review processes, HR roadmaps, and policy updates. You continuously seek opportunities to improve HR practices and contribute to organizational development.

Key Skills and Experience

Minimum 5 years’ experience in a similar role, with a good understanding of the Dutch Labor law

Strong communication skills in Dutch and English

A positive, can-do attitude and attention to detail

Ability to work independently and manage multiple tasks

Comfort working in an international, fast-paced environment

Benefits: 9% own pension contribution and 13.6% company pension contribution, ASF Healthcare, 8% holiday money, 28 days holiday based on fulltime employment, Travel allowance 0.23 cent per KM