Executive Assistant
KilnFrance16 days ago
Full-timeRemote FriendlyAdministrative
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Full-time - Paris or CET timezone - Salary according to experience (40-65k€) + OKR bonus + Stock options
We're a fast-growing staking company on a mission to make crypto staking easy for everyone. Our C-Suite (CEO, COO, CRO, CPO, etc.) needs a highly organized and proactive Executive Assistant to ensure smooth daily operations. This role is ideal for someone who loves technology, embraces new projects, adapts quickly, and delivers consistently excellent results in a fast-paced environment.
Responsibilities
Nice-to-have:
Kiln is a fast-growing tech company that helps large organizations securely manage their digital assets. In simple terms, we build a platform that makes it easy and safe to access the emerging world of blockchain.
Today, more than $15 billion worth of digital assets are managed through our technology, and we work with over 140 well-known clients worldwide — including Binance, VanEck, and TrustWallet.
Our team of around 100 passionate people comes from leading companies such as Google, Ledger, and Circle. We’ve raised over $30 million from top investors to support our rapid growth.
Why join us?
At Kiln, we believe in building a safer, more stable, transparent and fairer Finance. Joining Kiln means being part of an ambitious, international, and supportive team, where everyone plays a role in shaping the future of this fast-moving industry.
How Kiln will support you:
At Kiln, our values drive us: Technical Excellence ensures top security and usability; Innovation-Driven Meritocracy elevates groundbreaking ideas; Trust and Transparency build reliability through open communication; and People First keeps our team and clients at the heart of everything we do.
We are committed to fostering an inclusive and diverse workplace where everyone is valued and respected. We welcome applications from all backgrounds, including women or persons with disabilities.
Your interview process
Our thorough process ensures the best fit for both you and Kiln, and we strive to make each step valuable and efficient.
Recruiter Interview (45 min) Take-home test (Skills Interview (60 min) Core Values Interview (45 min) Meet our founder (30 min) Offer!
Your personal information will be securely stored in our Applicant Tracking System (ATS) and will not be shared with external parties. We comply fully with GDPR to protect your data and privacy.
Please note that we do not sponsor visas for persons without work authorization in your location. This role is for full-time employees only (no B2B or contractors). Thank you!
We're a fast-growing staking company on a mission to make crypto staking easy for everyone. Our C-Suite (CEO, COO, CRO, CPO, etc.) needs a highly organized and proactive Executive Assistant to ensure smooth daily operations. This role is ideal for someone who loves technology, embraces new projects, adapts quickly, and delivers consistently excellent results in a fast-paced environment.
Responsibilities
- Travel Coordination: Arrange travel for all C-Suite members (CEO, CPO, COO, CLO, CoS, CRO)
- Meeting & Event Optimization: Schedule and enhance meetings around events to maximize value
- Dining & Venue Management: Organize dinners, business lunches, and meeting venues (both in Paris and internationally)
- Note-Taking & Summaries: Provide minutes and action item summaries for key meetings
- Event Ownership: Plan and manage C-Suite events in collaboration with Charlotte, our events planning specialist
- Document Administration: Liaise with legal, manage KYC (process of verifying a customer's identity to comply with regulatory requirements), and handle DocuSign for C-Suite paperwork
- Deadline Management: Track and remind C-Suite members (excluding CEO) of critical deadlines (expenses, performance reviews, etc.)
- Expense Management: Process and oversee expenses for the C-Suite
- Operational Efficiencies: Identify and implement ways to streamline administrative tasks for the leadership team
- Office management tasks (order food, receive mail...)
- Executive Support Experience: At least 2 years of proven experience supporting executives in a dynamic, fast-paced setting
- Including 2 years as an Executive Assistant in a start-up/scale-up
- Outstanding Organizational Skills: Ability to manage multiple priorities effectively
- Tech-Savvy: Proficient with G Suite, Slack, and Notion
- Adaptability & Initiative: Strong interest in technology, eagerness to take on new responsibilities and stay ahead of the curve
- Confidentiality: Ability to handle sensitive information carefully in all professional interactions and documentation.
- Fluent (written and spoken) in both French and English, with excellent written English skills
Nice-to-have:
- Interest or curiosity in Web3, blockchain, and cryptocurrencies
- Experience in a FinTech
Kiln is a fast-growing tech company that helps large organizations securely manage their digital assets. In simple terms, we build a platform that makes it easy and safe to access the emerging world of blockchain.
Today, more than $15 billion worth of digital assets are managed through our technology, and we work with over 140 well-known clients worldwide — including Binance, VanEck, and TrustWallet.
Our team of around 100 passionate people comes from leading companies such as Google, Ledger, and Circle. We’ve raised over $30 million from top investors to support our rapid growth.
Why join us?
At Kiln, we believe in building a safer, more stable, transparent and fairer Finance. Joining Kiln means being part of an ambitious, international, and supportive team, where everyone plays a role in shaping the future of this fast-moving industry.
How Kiln will support you:
At Kiln, our values drive us: Technical Excellence ensures top security and usability; Innovation-Driven Meritocracy elevates groundbreaking ideas; Trust and Transparency build reliability through open communication; and People First keeps our team and clients at the heart of everything we do.
- A fast-paced, bureaucracy-free work environment
- Equity share options in the business: if Kiln succeeds, we all succeed!
- Competitive salary
- Flexible holiday
- Possibility of flexible remote working
- Choose your IT equipment
- Internet connection: €50/month
- Personal development budget (books, training)
- Grow your skills with our Chief of Staff, Bastien
We are committed to fostering an inclusive and diverse workplace where everyone is valued and respected. We welcome applications from all backgrounds, including women or persons with disabilities.
Your interview process
Our thorough process ensures the best fit for both you and Kiln, and we strive to make each step valuable and efficient.
Please note that we do not sponsor visas for persons without work authorization in your location. This role is for full-time employees only (no B2B or contractors). Thank you!
Key Skills
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