Project Secretary

The project secretary (VM-IVRA PROJECT) for this role supports project management tasks within a government traffic management program. The role involves organizing and maintaining project schedules, managing documents, and coordinating meetings and reports. This person will help keep the project on track by monitoring progress and risks, assisting with administrative tasks like purchasing, and facilitating communication with stakeholders. The ideal candidate should be experienced in ICT or traffic management projects and have strong organizational skills to ensure everything runs smoothly.

The assignment may include the following activities:

• Drawing up and monitoring project planning, project risks & progress.

• Project documentation management and archiving.

• Support with project management tasks and documentation management.

• Organizing/ scheduling/ Supporting, and preparing and reporting on meetings/ events workshops/ sessions.

• Manage communication activities to stakeholder management. (e.g newsletter)

• JOB DESCRIPTION-

• Requirements & wishes - please specify in the CV!

• Candidates' offers are assessed on both requirements and wishes. If a requirement is not met, the candidate is not eligible for the assignment (knock-out). Then, various wishes are assessed. The candidates' offers must explicitly state the requirements and wishes plus the extent to which they are met;

• Please note! Due to GDPR, Rijkswaterstaat has set explicit conditions for offering CVs! See below.

• Rijkswaterstaat is the executive body of the Ministry of Infrastructure and Water Management and works every day to ensure a safe, liveable and accessible Netherlands

• Assignment description:

• It concerns a Project Secretary for project VM-IVRA within the Talking Traffic program. The VM-IVRA project is an organizationally and technically complex project.

• The assignment mainly includes the following activities:

• 1. Drawing up and monitoring project planning, project risks & progress reports

• 2. Project documentation management and archiving,

• 3. Support with project management tasks and document management (such as the purchasing/hiring process and processing associated purchasing documents).

• 4. Organizing, scheduling, supporting, preparing and reporting on meetings/events/workshops/sessions.

• 5. Support for stakeholder management & communication activities (e.g. newsletter)

Most of the work will take place in Utrecht.

• Result of assignment:

• Project management tasks on time and in order.

• Management and supervision:

• To the extent necessary for the execution of the assignment, coordination with the Client takes place in the event of collaboration with others, so that the achievement of the assignment results will proceed optimally. Most essential competencies Ensure that the project processes and their management are in order and under control in a dynamic environment.

• To demand:

• 1. Candidate must demonstrably have at least 5 years of experience in supporting projects/programs/departments in an ICT environment

/ domain traffic management

• 2. Candidate can demonstrably demonstrate that he or she has at least a higher professional education in administration

3. Candidate demonstrably has knowledge of and experience with project management and purchasing support.

• Wishes:

1. Extent to which the candidate has demonstrable knowledge of and experience with proactively monitoring planning, risks & progress in a project

2. Candidate has at least 5 years of relevant experience in a complex (government) organization within the domain of traffic management

3. The extent to which the candidate possesses the stated competencies and skills (testable on the basis of CV, motivation letter and/or possibly job interview)

N.B Most of the work will take place in Utrecht!

N.B Must be a Dutch speaker!

N.B Must have at least 5 years worth of experience in relatively designated fields

Interviews commencing immediately, alternatively you can forward your resume to [email protected]