Human Resources Administrative Assistant

The Job is responsible for providing comprehensive support in the day-to-day operations of Human resources and administrative activities.

Responsibilities

• Prepares and posts job advertisements, screens applications, arranges interviews, participates in the selection process, maintains a spreadsheet tracking applicants and administers pre-employments tests as required.
• Provides general administrative support such as preparing correspondence, forms and reports, arranges meetings, composes regular correspondence, processes confidential reports and documents (electronic and hard copy files), and tracks deadlines.
• Prepares documentation for new hires, or changes in pay, status or benefits.
• Establishes, maintains and controls employee records, recruitment records, files, correspondence, reports, and organization charts.
• Manages sensitive and confidential matters including employee relations, organization changes, and protects the security of information, data and files.
• Responds to and processes various requests from managers, employees and others.
• Exercises individual judgement when dealing with potential or real issues and brings them to manager’s attention.
• Interprets, assists and advises employees and managers regarding leave management and benefit administration, and HR procedures and policies within the specified guidelines.
• Conducts research, gathers data and statistical reports, and maintains statistical information.
• Coordinates training events or programs and recommends resources, as needed.
• Keeps up to date on current issues and matters in the organization related to HR department.
• Administers and monitors new hire orientation programs.
• Maintains updated/current job descriptions.
• Administers drug, criminal record checks and other pre-employment screening.
• Maintains and monitors records of employee benefits and salary.
• Maintains employee files by handling changes in employee status in timely manner.
• Ensures effective receipt of and/or proper approvals on forms and enters changes in the HR system.
• Prepares paperwork needed to create new employee profile and to place new employee on payroll.
• Assists in the maintenance of employee directory and company organization charts.
• Provides assistance in monitoring employee performance appraisals and the salary increase/budget process.
• Interacts with and supplies information to employees, department heads, and job applicants.
• Maintains logs/records of Code of Conduct training and reporting compliance
• Allocates, assigns and monitors all of the administrative resources for the Company to enable successful task performance.
• Organizes and supervises all travel arrangements, supply ordering and inventory, record and file retention, and other related general office duties.
• Backup receptionist and administrative assistant duties as required.
• Sponsored visa preferred

Qualifications:

• Bachelor's degree or equivalent
• Minimum 3 years of relevant professional experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite
• Positive 'can do' attitude