We are looking for a highly motivated PMO Support Specialist to join a major IT transformation and reorganization program. The role focuses on supporting project management activities, documentation of the target operating model (organization design, processes, job descriptions), and providing change management and communication support.

Key Responsibilities:

• Provide PMO and project management support across all workstreams
• Assist with documentation of org structure, processes, job descriptions, and governance design
• Support change management and communication activities
• Prepare and maintain project documentation, reports, and presentations (incl. for C-level)
• Support vendor optimization, service transition, and tender documentation
• Track risks, actions, and progress across multiple projects
• Ensure accurate project data management

Requirements:

• Proven experience in IT projects (IT Reorganization, IT Service & Vendor Optimization, IT Transformation)
• Solid project management knowledge
• Strong PMO experience with focus on documentation and coordination
• Excellent skills in communication, and stakeholder management
• Self-motivated, proactive, and structured working style
• Fluent in English (German is a plus)

Nice to have:

PMP certification, PRINCE2, PMI-ACP, or ITIL certification

Location: Vienna

Workplace type: Hybrid – onsite presence at least 60% (3 days/week)

Project language: English (German is a plus)

Employment type: Contractor

Start date: October 2025

Project duration: 8 months