Team/Department:

Human Resources/Administration

Reports to:

Head of Administration

Position description:

The HR professional will be responsible for assisting the HOD in overseeing the full spectrum of HR functions, including recruitment, onboarding, employee benefits, training, performance management, HR administration, and HRIS management.

Job Responsibilities:

1. Recruiting:

• Lead the recruitment process in collaboration with the Head of Administration and hiring managers.
• Manage end-to-end recruitment: sourcing, interviewing, recommending candidates, issuing offers and contracts, and onboarding.
• Attract a diverse pool of qualified candidates through job portals, social media, recruitment agencies, and career fairs.
• Ensure a smooth and engaging onboarding experience for new hires.
• Coordinate onboarding logistics including visa processing, accommodation, and induction training.
• Arrange necessary onboarding preparation such as visa, accommodation, as applicable.

2. Benefits & Compensation:

• Administer employee benefit programs such as health insurance (mediclaim, accident, life), travel insurance, and statutory benefits

3. Training & Appraisal:

• Oversee performance appraisal cycles

4. HR Administration:

• Maintain accurate records of attendance, leave, and working hours.
• Ensure company compliance with applicable labour laws and statutory requirements.
• Review and update HR policies in line with current legislation and best practices.
• Address employee queries and resolve HR-related issues promptly.
• Collaborate with Finance & Accounts for payroll administration.

5. HRIS Management:

• Oversee and maintain the company’s HR Information System (HRIS) for data management, attendance, leave, and appraisal tracking.

6. Work Pass & Regulatory Compliance (MOM)

• Handle the application, renewal, cancellation, and appeals related to Employment Pass (EP), S Pass, Work Permits, and other work passes via MOM's portals.
• Ensure compliance with MOM regulations, including quota, fair consideration framework (FCF), and notification requirements.
• Maintain proper documentation and timely updates of pass statuses in company records and HRIS.
• Liaise with government agencies such as MOM and statutory boards as required.
• Stay updated on changes to work pass legislation, regulations, and processing timelines.

7. Other responsibilities

• Coordinate with internal departments and external partners including ONESEA Singapore HR and outsourced HR service providers.
• Contribute to group-level HR initiatives within the ONESEA network.
• Perform other duties as assigned.

Requirements

• Minimum of 5 years in General Human Resources role
• Diploma / Bachelor’s degree.
• Proficiency with Microsoft Office suite (Word, Excel, Powerpoint, Outlook)
• Strong verbal and written communication skills, and good writing style

Additional desired qualifications:

• Working experience in a ship management company & hiring experience for ex-mariner employees
• Working in multinational environment and business communication with overseas office
• Sound Knowledge of Singapore MOM regulations
• Experience using MOM’s EP Online system

Job demands and/or physical requirements:

• Availability via a mobile device outside of office hour