HR, Administration and Legal Manager - VERITAS UKR
ReliefWebUkraine7 days ago
Full-timeLegal
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Ukraine
HR, Administration and Legal Manager - VERITAS UKR
Organization
About SoCha
SoCha is an international monitoring, evaluation, and learning (MEL) firm that delivers evidence-driven insights to help development and humanitarian actors make adaptive, impactful decisions. We bring experience from diverse regional contexts, including fragile and conflict-affected environments, combining technical rigour, trusted local partnerships, and innovative approaches to address complex challenges. Our expertise spans third-party monitoring, mixed-methods and complexity-aware evaluations, systems strengthening, and capacity-building, ensuring that programmes remain responsive to local realities and deliver meaningful results for vulnerable populations. Guided by principles of inclusion, equity, and learning, SoCha partners with donors, UN agencies, and implementing organizations to improve outcomes and maximize impact.
Background
SoCha is currently bidding to the UK Foreign, Commonwealth & Development Office (FCDO) to deliver the Verification and Technical Assurance Programme-Ukraine (VERITAS-UKR). This flagship programme will provide demand-led independent third-party monitoring (TPM) and portfolio-level evidence services across FCDO’s Official Development Assistance (ODA) portfolio in Ukraine. The programme will also pilot an innovative Civil Society Organization (CSO)-led monitoring model, designed to strengthen accountability and ensure aid is responsive to the needs of Ukrainians.
As part of our proposed core team, SoCha is recruiting a HR, Administration and Legal Manager to lead HR, Administration and Legal matters in the project office. The HR, Administration and Legal Manager reports to the Director of Finance and Administration. Main areas include Strategic HR management, recruitment and talent management, policy development and compliance, performance management, compensation and benefits, administration support, stakeholder relations (local authorities, etc.).
This position is contingent on contract award and is expected to commence on or around 30 November 2025.
Responsibilities
To submit your application, kindly provide your CV using this form provided.
To apply before 26 September 2025.
Job details
Country
HR, Administration and Legal Manager - VERITAS UKR
Organization
- SoCha LLC
About SoCha
SoCha is an international monitoring, evaluation, and learning (MEL) firm that delivers evidence-driven insights to help development and humanitarian actors make adaptive, impactful decisions. We bring experience from diverse regional contexts, including fragile and conflict-affected environments, combining technical rigour, trusted local partnerships, and innovative approaches to address complex challenges. Our expertise spans third-party monitoring, mixed-methods and complexity-aware evaluations, systems strengthening, and capacity-building, ensuring that programmes remain responsive to local realities and deliver meaningful results for vulnerable populations. Guided by principles of inclusion, equity, and learning, SoCha partners with donors, UN agencies, and implementing organizations to improve outcomes and maximize impact.
Background
SoCha is currently bidding to the UK Foreign, Commonwealth & Development Office (FCDO) to deliver the Verification and Technical Assurance Programme-Ukraine (VERITAS-UKR). This flagship programme will provide demand-led independent third-party monitoring (TPM) and portfolio-level evidence services across FCDO’s Official Development Assistance (ODA) portfolio in Ukraine. The programme will also pilot an innovative Civil Society Organization (CSO)-led monitoring model, designed to strengthen accountability and ensure aid is responsive to the needs of Ukrainians.
As part of our proposed core team, SoCha is recruiting a HR, Administration and Legal Manager to lead HR, Administration and Legal matters in the project office. The HR, Administration and Legal Manager reports to the Director of Finance and Administration. Main areas include Strategic HR management, recruitment and talent management, policy development and compliance, performance management, compensation and benefits, administration support, stakeholder relations (local authorities, etc.).
This position is contingent on contract award and is expected to commence on or around 30 November 2025.
Responsibilities
- Lead all aspects of national staff recruitment—advertising, review and short-listing applications, scheduling and participating in interviews, checking references, gathering all necessary documents and ensuring they are accurate and complete, and preparing and presenting offers.
- Prepare independent consultant/employment agreements and amendments, collect complete and accurate supporting documentation, monitor level of effort, and maintain and distribute a monthly consultant tracker.
- Ensure that all recruitment documentation is complete and saved in appropriate systems folders.
- Lead staff on-boarding to ensure set-up of necessary equipment, systems, and other needs are in place upon both long- and short-term employee start dates in addition to overseeing the orientation of newly hired long-term staff.
- Ensure that all staff adhere to SoCha timekeeping and leave policies in addition to monitoring staff leave balances.
- In consultation with the Global HR Manager, maintain the project Personnel Manual in accordance with SoCha policies, client policies and regulations, and local labor law.
- Ensure all aspects of national personnel performance are completed in the ERP system including goal setting, regular evaluation, and end-of-year assessments.
- Contribute to procurement of health insurance, ensure that all staff are enrolled in project insurance policies, and serve as point of contact for any ongoing communication with providers.
- Support the smooth functioning of the project by providing administrative and logistical support to project staff and ensure compliance with organizational policies and procedures.
- Communicate and enforce procedures for the operation and maintenance of the office, where required.
- Oversee all aspects of personnel performance and professional development tasks – goal setting, regular evaluation, and probation/end-of-year assessment.
- In consultation with the Director of Finance and Administration, establish procedures for the operations and maintenance of the office.
- Assist with file administration functions related to the management of files involving administrative authorities via consulting firms, etc.
- Serve as the focal point for security-related aspects in Ukraine office.
- Ensure local labor laws are abided by in all countries of operation.
- Bachelor’s Degree in Human Resource Management, Business Administration, Management, or a relevant field. Master’s degree preferred.
- Up to 10 years of professional experience in HR management, with at least 5 years in a HR and Administration managerial role.
- At least three (3) years relevant working experience in managing administrative, and/or legal tasks.
- Demonstrated in-depth knowledge of relevant local labor laws and HR best practices.
- Excellent computer (MS Office Suite of products) and organizational skills.
- Proven ability to work closely with a variety of project stakeholders including local senior and support staff, client personnel, Home Office staff, consultants, vendors, and subcontractors to work collaboratively to solve administrative and operational problems as they arise.
- Proven ability to collaborate closely with HR and finance teams to prepare accurate payroll documentation and reports for government agencies and donors.
- Strong understanding of government tax regulations, reporting requirements, and compliance procedures.
- Proven ability to independently plan and execute complex tasks while addressing daily management demands.
- Excellent problem-solving, negotiation, and conflict-resolution abilities.
- Proficiency in relevant HR technology platforms.
- Proficient in both English and local language.
- High integrity and ethical standards.
- Ability to work effectively in multicultural and diverse environments.
- Flexibility and adaptability to changing organizational needs.
To submit your application, kindly provide your CV using this form provided.
To apply before 26 September 2025.
Job details
Country
- Ukraine
- SoCha LLC
- Consultancy
- Human Resources
- 5-9 years
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