Jacobs
Project Coordinator (W/M/X)
JacobsPoland7 days ago
Full-timeRemote FriendlyOther
At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are an international engineering company providing services in the field of technical consulting, design, and investment project management.

Our GDC Poland is made of skilled experts and professionals that support local and international projects from offices located in Krakow and Warsaw. They cover the following markets

  • Advanced Facilities
  • Water&Environment
  • Transportation
  • Energy&Power
  • Cities&Places
  • Digital


By working together in international teams and with different perspectives, we gain the experience that is our collective strength.

In Jacobs, every day is a chance to make the world a better place - let's design your career with us!

Responsibilities

  • Assisting in coordinating project and/or portfolio of projects management activities, resources and information flow - if required
  • Assisting in in the tender process, budget, programme and documents preparation
  • Assisting in coordinating and tracks progress of bids – ensuring internal governance process is being followed – if required
  • Assisting in analysing risks and opportunities and follow through on these items to improve the opportunity for success
  • Oversee project procurement management
  • Supporting Project Managers in change management process
  • Assisting in monitoring project and/or portfolio of projects progress and handle any issues that arise. Track resources, financial and physical progress and report it to stakeholders
  • Act as the point of contact and communicate project and/or portfolio of projects status to all participants
  • Assisting in working with the Project Team to eliminate blockers
  • Create, maintain and provide comprehensive project and/or portfolio of projects documentation, plans and reports to internal and external parities
  • Manage project/portfolio trackers (i.e. Risk Registers)
  • Maintain & update project and/or portfolio of projects quality, HSE, financial and technical documentation if required (for example Quality submission template, CV template, report templates)
  • Supporting Project Managers and other High Level Management in ad hoc tasks – if required
  • Assisting in providing resourcing management and project staffing assistance
  • Assisting in Review and understand key aspects of project/ portfolio contract


Here's what you'll need

  • Master’s degree in financial, engineering, project management, or related business field
  • Preferably of 5 years of progressive experience with increasing responsibility (project management or portfolio management)
  • Experience of managing a multi discipline project (in business area)
  • Independent, pro-active, accurate, with strong analytical and organizing skills
  • Fluency in English - excellent verbal & written communication skills
  • Previous experience in an international corporate environment is an asset
  • Very good MS Office (Excel, Word, PowerPoint etc.) knowledge
  • Ability to work as part of a team
  • Numerate; analytical skills, accuracy and focus on details
  • Problem solving skills
  • Good time and tasks management skills to manage own priorities successfully
  • An average or good understanding of project planning, including scope management, estimating and scheduling
  • Ability to understand and communicate effectively on financial issues, margin, profit appraisals
  • An average or good understanding of the need for quality within the project environment
  • A proactive and adaptable approach suited to the diverse and challenging nature of the business
  • An understanding of the legal, tendering and contract process to support the success of the business
  • Ability to effectively form and lead teams and motivate staff (great communication and building relationship skills)
  • Great organization skills (time management)


We offer

  • Full-time employment contract with salary corresponding to qualifications
  • The possibility of working in the office or in a hybrid model (2 days a week in the office, the rest from home)
  • Flexible working hours (we start between 730-1000),
  • “Short Fridays" (Monday - Thursday 8.5h, Friday 6h),
  • Membership in Jacobs social networks (Women's network, One World, PRISM, Careers Network, Collectively, SpeakUp and others) and participation in initiatives related to their activities,
  • Benefits package (LuxMed medical package, additional life insurance, holiday allowance, multisport card co-financing, My Benefit cafeteria system, psychological care),
  • Language courses (English, German, Polish),
  • Holiday allowance („wczasy pod gruszą")


We know that if we are inclusive, we’re more connected, and we’re more creative. We accept people for who they are. Find out more about life at Jacobs.

As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy.

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team [email protected]

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.

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