Our client is a leading venture studio and growth accelerator that incubates and scales Web3 related companies pre- and post- TGE stages. As the organization continues to expand its operations, they are seeking a proactive and detail-oriented Office Administrator to join their team in Dubai. This role will play a key part in ensuring smooth day-to-day operations, supporting multiple business functions, and contributing to the efficiency of a fast-paced, innovation-driven environment.

Ideal Candidate

The ideal candidate will be a fluent English and Arabic speaker, with strong organizational skills and a solid background in IT. This role is ideal for someone who is dynamic and eager to support a fast-paced business environment, with exposure to innovative projects in the AI and Crypto sectors.

Key Responsibilities

• Coordinate internal and external meetings, events, and virtual conferences.
• Oversee scheduling, calendar management, and travel arrangements.
• Draft, edit, and prepare business documents such as reports, presentations, and correspondence.
• Deliver administrative assistance across departments, ensuring smooth operations and team support.
• Manage routine office duties including filing, call handling, email correspondence, and document drafting.
• Contribute to project management by monitoring timelines and deliverables.
• Handle basic finance activities such as processing invoices and monitoring budgets.
• Provide scheduling and travel support for senior leadership.
• Oversee daily administrative workflows to maintain efficient office operations.

Qualifications & Requirements

• Minimum of an associate-level qualification; a bachelor’s degree is considered an advantage.
• At least 2 years of proven experience in an administrative or office support role.
• High proficiency in both English and Arabic, with excellent verbal and written communication skills.
• Solid technical foundation with strong command of productivity platforms such as Notion, Google Workspace, and MS Word.
• Strong organizational skills with the ability to handle multiple priorities while maintaining accuracy.
• Service-focused mindset combined with clear and professional communication abilities.
• Capable of independently managing demanding administrative responsibilities.
• Previous experience in an IT-focused environment is essential.
• Background or exposure to AI or blockchain/crypto initiatives is considered a plus.

What We’re Looking For

• Energetic and driven with a strong willingness to grow and develop.
• Digitally proficient and confident using modern office and collaboration software.
• Resilient and adaptable, with the ability to perform well under dynamic and fast-changing conditions.

Join a proven team of high-performing professionals driving real success. Think you’re a great fit? Apply now by submitting your resume via the link provided.

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