Comprehensive Nuclear-Test-Ban Treaty Organization - CTBTO
ERP Functional Operations and Project Implementation Manager (P-4)
Comprehensive Nuclear-Test-Ban Treaty Organization - CTBTOAustria1 day ago
Full-timeProject Management, Information Technology
VA ID: [[id]] Grade Level: [[jobGrade]] Division: [[businessUnit_obj]] Section: [[division_obj]] Unit: [[department_obj]] Type of Appointment: [[filter4]] Date of Issuance: 24 September 2025 Deadline for Applications: 15 October 2025 Vacancy Reference: VASTAADM-2344-2025 Reporting Date: As soon as possible

Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.

Qualified female applicants and persons with disabilities are encouraged to apply.

A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.

  • Applicants encountering problems with the recruitment platform due to their location should contact [email protected] and provide details of the error message received.

Organizational Background

The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.

Organizational Setting

This position is located in the Division of Administration, Office of the Director (ADM/OD).

Reporting Lines

Under the supervision of the Director, Division of Administration, to:

Duties And Responsibilities

  • Manage ERP Office
  • Tightly manage and optimize ERP project budget and resources.
  • Maintains project management office, documentation, templates in line with project management implementation methodology.
  • Manages ERP operational and implementation planning and provides direction\course correction in case of deviations\issues.
  • Participate as part of ERP governance structures and processes of direction and control to ensure objectives are achieved, risks are managed.
  • Work closely with internal stakeholders including counterparts in the Administration Division, (Budget and Finance, Procurement Services, General Services), Human Resources Services, peer members of the Information Communication and Technology (ICT) team for IT related ERP aspects including Cloud application.
  • Work with external ERP implementation partner ensuring contract management, milestone tracking and early risk identification and risk mitigations.
  • Manage ERP Team
  • Serve as a role model and leader for the ERP team.
  • Manage ERP team including functional analysts and support functions.
  • Foster a positive and productive team environment, promoting collaboration, innovation, and accountability.
  • Ensure work planning and clear direction of team including performance management.
  • ERP System Design and Implementation
  • Formalizes an ERP business case and implementation roadmap, including plan, schedules, and resource allocation.
  • Coordinate the development of Terms of Reference (ToR) for the ERP implementing partner in conjunction with ERP stakeholders and Procurement Services.
  • Supports scope control activities and facilitate alignment with ERP objectives and requirements.
  • Establish and execute configuration, risk management, issue management, and change management processes.
  • Coordinate closely with ERP team and internal and external counterparts including technical teams and evaluate how system changes will affect workflow, system integrations, data, and reporting. Recommend changes based on their evaluations and input.
  • Clear understanding of data architecture, migration, and control processes
  • Monitor and manage functional, schedule, and budget/cost risks for ERP operations and implementation project.
  • Communicate, in close collaboration with the ERP team, project status at scheduled meetings and serve as a central source of ERP finance project information with the Director of Administration.
  • ERP Data migration and Cutover
  • Assess with ERP team and stakeholders’ requirements for data migration.
  • Conduct planning for data migration and validations.
  • Plan for system cutover assessing impact to business operations.
  • ERP System Testing and Training
  • Manage, in close collaboration with the ERP team, the day-to-day aspects of training and testing of the ERP system before launch and post launch for fixes.
  • Manage a training curriculum for Administration staff, as well as programmatic and other staff on the ERP modules. Training materials should include user guides and job aids. Training itself should be prepared to be conducted both in-person and online.
  • Identify key power uses who can be trained first and then train others.
  • Perform other duties as assigned.

Education

  • University degree in business administration, finance, information technology, or a related field.

Work Experience And Qualifications

  • Project management certification such as PMP, PRINCE2, or equivalent;
  • Project management certification is an asset;
  • Business processes management certification is an asset;
  • Professional accounting certification and membership in an internationally recognized accounting body is an asset;
  • A minimum of seven (7) years progressively responsible ERP implementation project management experience;
  • At least two (2) SAP ERP implementations (including Finance, asset management, supply chain, procurement (P2P), HR, as examples), as a project manager is essential;
  • An S/4 Hana cloud migration is an asset;
  • Experience with implementation of various applications including SAP Ariba, Concur, SuccessFactors is an asset;
  • Strong understanding of work practices, methods, streams, technology for SAP implementation and migration is essential;
  • Demonstrated experience in configuration management, data conversion approach, integrations approach, systems testing, cut-over, and end-user training is essential;
  • Experience in managing teams and providing guidance for work completion to satisfaction is essential;
  • Working with vendors and implementation partner in relation to ERP requirements is essential;
  • Managing client relationship with organizational counterparts is essential;
  • Working with senior management is essential;
  • Thoroughness, excellent analytical and project management skills are essential;
  • Ability to build strong relationships with clients, focus on impact and respond positively to constructive feedback is essential;
  • Previous experience working within international organizations or the public sector is an asset.

Languages

  • Excellent written and oral communication skills in English are essential;
  • Knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian and Spanish) is desirable.

Competencies

  • Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
  • Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed;
  • Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
  • Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
  • Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;
  • Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches;
  • Client orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients;
  • Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve;
  • Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.

Remuneration

CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: Salary Scales | ICSC. The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.

Short Term Appointments shall initially be made under a contract for a period not to exceed 364 days, subject to the successful completion of the probation period set forth in the Letter of Appointment.

Additional Information

  • All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement.
  • Incomplete applications and submission of employment history in formats other than the CTBTO Employment Information Form will not be considered.
  • The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement.
  • Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
  • The CTBTO reserves the right to undertake correspondence only with shortlisted candidates.
  • Candidates under serious consideration for selection will be subject to a reference-checking process.

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