HR Assistant

HR Support:

• Responding to employee enquiries, assisting with the development of HR documentation, and contributing to HR projects.
• Co-Manage with Commercial team and Payroll Manager employee's sickness, rotas, holidays etc and maintaining and updating employee records, managing the HR ad hoc project.
• Helping organize training sessions, workshops, and other employee development activities.
• Providing support to implement HR policies and procedures and legal requirements.
• Assist Payroll Manager with leaver process, including equipment return, resignation acknowledgment letters, confirm with the line manager and payroll on annual leave
• Support Payroll Manager with data entry in the HR platform

• Work with commercial team for exit interviews
• Track and monitor all probation deadlines, working with commercial teams
• Support management team with administration for all completion, failure or probation extensions
• Track and monitor Visa status and minors' cases
• Supply reference letters as and when required
• Support with any new initiative or structure change affecting HR policies and procedures
• Coordinate HR training with all new managers
• Conduct and update basic HR training for new joiners

Onboarding/Recruitment :

• Manage Field recruitment with Commercial team.
• Work with Head of HR on Diptyque Talent page /LinkedIn
• Plan and coordinate the logistics of new employee onboarding, including scheduling and preparing materials.
• Conduct orientation sessions to introduce new hires to the company's culture, values, policies and procedures.
• Schedule and coordinate onboarding activities, providing guidance and support to new hires throughout the process.
• Ensuring completion of paperwork and following all legal and administrative compliance when onboarding candidates.
• Assisting new hires with the completion of the necessary paperwork, including employee forms, benefits enrolment, and IT setup.

Others:

• General ad-hoc support wherever required
• Reception cover when needed.
• Support on CSR Projects along side Office Manager and other departments.

Key Profile Requirements

• Minimum of 3 years of experience in luxury retail experience.
• Previous knowledge of WORKDAY HR platform in previous role is a must
• Highly developed interpersonal, verbal, and written communication skills, including outstanding presentation skills.
• Team player and Retail operational mindset.
• Proactive, agile and flexible with innovative problem-solving skills.
• Strong organisational skills and precise attention to detail.
• Confidentiality it's a must

• Enthusiastic, positive and flexible approach