About the role:

The HR & Admin Co-ordinator will be responsible for managing administrative, HR, DMCC-related, and office support functions. The role demands excellent coordination skills, attention to detail, and a solid understanding of DMCC regulations. This position also oversees employee services, compliance tracking, logistics, and office operational efficiency, ensuring seamless support to both employees and management.

Responsibilities:

1. DMCC Compliance & Corporate Affairs

• Manage the DMCC Portal and ensure compliance with DMCC Rules & Labour Law requirements.
• Process trade license, establishment card, AOFC, and visa renewals.
• Upload financial statements and transaction invoices to the DMCC portal.
• Maintain and update documents such as Registry Extracts, Certificates of Incumbency, and Visa Budgets.
• Handle visa/work permit applications and cancellations for employees.

2. Human Resources & Employee Administration

• Maintain attendance, annual leave balances, and leave forms.
• Track monthly salary deductions and support monthly payroll data inputs.
• Assist in employee onboarding including compliance training, IT system access, and background checks.
• Prepare HR documentation such as salary certificates, payslips, and employment confirmations.
• Support employees with attestation processes and dependent visa applications.
• Coordinate health insurance applications/renewals and Emirates ID/medical appointments.
• Track business trips and ensure timely documentation.

3. General Administration & Office Support

• Maintain updated trackers for contractors, suppliers, and maintenance.
• Process Ejari renewals and handle documentation related to office premises.
• Coordinate office maintenance, fire extinguisher servicing, and facility repairs.
• Manage access/parking cards, office keys, and racks/cabinets.
• Monitor pantry/office supplies and supervise support staff to ensure cleanliness.
• Arrange couriers (FedEx, DHL) and coordinate bank guarantee and documentation workflows.
• Apply and manage office work and delivery permits.

4. Transport & Vehicle Administration

• Manage vehicle insurance and registration renewals.
• Arrange regular servicing and maintain trackers for company vehicles.
• Oversee Salik and Concordia parking card renewals.
• Coordinate transportation for employee appointments and official tasks.

5. Finance & Expense Coordination

• Maintain the corporate credit card expense tracker.
• Process reimbursements and support the approvals and payments workflow

Key Skills & Requirements

• Mandatory: Strong experience working in DMCC Free Zone.
• Minimum 5 years of experience in administration and HR.
• Strong understanding of UAE labor law and visa processes.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent organization, communication, and time management skills.
• Experience in coordinating with external vendors, travel, and government portals.
• High level of discretion and confidentiality in handling sensitive HR/finance documents.

Preferred Qualifications

• Bachelor’s degree in human resources, Business Administration, or related field.
• Certification in HR or Administration will be an added advantage.