Associate Project Manager

Stefanini is looking for an Associate Project Manager for the New York, NY Location (3 days per week, Hybrid).

For quick application, please connect with Ayush Dwivedi: [email protected]

W2 Candidates Only!

Seeking a detail-oriented and strategic Associate Project Manager to support our Global Business Operations (GBO) and M&A integration initiatives. This role will be responsible for serving as a liaison between the Legal team and Business stakeholders throughout the M&A lifecycle, including post-close integration initiatives. In this role, the Project Manager will work closely with the Legal Department to facilitate delivery of legal operations that support Global Business Operations and M&A Projects, as well as high-priority legal compliance initiatives.

The Project Manager will be responsible for M&A integration processes across all legal functions, as well as other initiatives and cross-functional and legal operations projects, ensuring acquired businesses are brought into compliance with legal frameworks and operating standards. As the central point of coordination for legal team project management, you will help organize and track various project components while driving legal process improvements and efficiencies. As a change agent, you will help support a new centre of excellence program that will focus on continuous improvement and transformation initiatives.

This is a hybrid role, with three (3) days per week required in our midtown Manhattan headquarters.

Responsibilities:

Project Management & Coordination

• Coordinate and help drive strategic projects on behalf of Global Business Operations.
• Develop and maintain project plans and timelines, identify resource requirements and deliverables.
• Report on the delivery and execution of results, as well as the resolution of key risks & issues.
• Demonstrate agility in managing multiple projects across a diverse portfolio, adapting swiftly and efficiently to new mandates critical to project success.
• Monitor and track project progress against established goals,
• Communicate project status, including roadblocks, risks, milestones, and successes, with all stakeholders and senior managers.
• Support the overall function of proactive response and ad-hoc request execution, accurately assessing the time and resources required for completion.

Administrative & Process Management

• Work closely with the Legal Department to streamline processes and identify opportunities for efficiency improvement, particularly within M&A integration workflows
• Prepare and organize documents, assist with contract review and negotiation, and draft correspondence
• Partner with subject matter experts across the Legal and Compliance teams, and the wider organization to create and implement process improvements and transformations for both new and existing processes, including documenting processes, diagnosing inefficiencies, and driving the successful completion of such projects
• Create standardized M&A integration process templates and develop workflows

Stakeholder Communication

• Serve as liaison between Legal, GBO and other business units (Finance, Tax, Legal, HR, etc.)
• Manage logistics such as scheduling meetings, updating timelines, communicating deliverables, distributing materials, follow-up of actions and preparing presentations
• Use collaborative tools to improve transparency and project visibility across legal workstreams

Job Requirements:

• Bachelor's degree, Paralegal certificate or relevant legal experience
• 3+ years of project management experience working within a legal department or law firm, with a preference for M&A or corporate transaction and/or legal operations experience
• Strong understanding of key corporate legal workstreams (contract management, negotiation, compliance, privacy, Intellectual property, Corporate governance, etc.) in a global organization
• Discretion and confidentiality when handling sensitive legal matters and M&A transactions
• Collaborative approach with strong interpersonal skills
• Process improvement and results-driven mindset with focus on operational efficiency
• Customer service orientation toward internal business stakeholders
• Ability to manage multiple projects simultaneously across various legal workstreams
• A results-driven mindset and proven record of project completion
• Ability to work well both independently and collaboratively, motivate team members, foster strong relationships, drive change, and facilitate problem-solving discussions
• Experience using Google and/or Microsoft Office Suite
• Strong project management skills with experience using project management software (Asana, Jira, or another project management system is preferred, but not required)

Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We will also discuss the process with you, including interviews and job offers.

About Stefanini Group:

The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5 IT consulting company with a global presence. We are a CMM Level 5 company.