Vacancies at IOM Indonesia
Senior Programme Support Associate
Vacancies at IOM IndonesiaBelgium7 hours ago
Full-timeAdministrative
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

The Sub-Regional Office (SRO) in Brussels plays a strategic dual role within the organization. Firstly, it provides critical oversight and support in resource management and programme and fundraising support to Country Offices (COs) across the EEA+ sub-region. This includes oversight of the COs through the direct reporting of Chiefs of Mission and Heads of Offices, project financial endorsement, financial compliance, functional supervision of RMOs, human resources, procurement, and IT. The SRO also provides programme support throughout the entire project cycle—from initiation and activation to implementation. These services enhance operational performance and support the growth of the regional portfolio. Secondly, the SRO functions as a key resource mobilization hub, supporting Country Offices for Partnership and Advocacy (COPA) as well as other Country Offices in coordination with the Office of Partnership, Advocacy and Communications (OPAC) and the Global Office (GO) in Brussels. It leads negotiations related to both internal and external funding sources. Internally, the focus of resource mobilization is mainly on EU shared management funding; externally, the SRO supports COs in accessing foreign aid, both from governments and the private sector, by identifying and pursuing strategic financing opportunities.

Due to the different sizes and capacities of the COs within the area of responsibility, the SRO Brussels specifically provides tailored hands-on support to missions with limited capacities in terms of fundraising, project development, financial compliance, Monitoring and Evaluation (M&E), as well as overall quality assurance.

Under the direct supervision of the Sub-Regional Director (SRD) and in close coordination with the Senior Sub-Regional Office Resources Management Officer (SSRMO), the Project Support Unit (PSU) and the relevant Regional Thematic Specialists in the Regional Office Vienna (RO Vienna), the Senior Programme Support Associate will provide operational and administrative support to COs in the EEA+ in the development and implementation of their action plans, project development, fundraising, M&E.

Programme Support and Coordination

  • Provide day-to-day programme support to Sub-Regional Office (SRO) and Country Offices (COs) in the planning, implementation, monitoring, and reporting of projects in compliance with organizational standards and procedures.
  • Assist in preliminary review of project proposals, reports, and work plans for completeness, accuracy, and adherence to institutional formats and requirements.
  • Support the tracking of programme implementation, flagging delays, risks, and challenges to supervisors, and following up on agreed corrective actions.
  • Facilitate the sharing of information, lessons learned, and good practices across COs to strengthen coordination and programme delivery.
  • Support the organization and delivery of training or orientation sessions to enhance staff understanding of programme and reporting requirements.

Resource Mobilization and Donor Reporting Support

  • Assist in compiling inputs for donor proposals, concept notes, and reports.
  • Maintain donor reporting schedules, ensuring timely reminders and submission of required documents.
  • Support the tracking of funding opportunities and maintain an updated pipeline of proposals and reporting requirements.
  • Provide logistical and administrative support for meetings, workshops, and coordination events with partners, donors, and inter-agency platforms.
  • Assist in maintaining up-to-date contact lists, partnership records, and documentation to support effective stakeholder engagement.
  • Draft background notes, minutes, and follow-up actions to strengthen coordination with governments, regional bodies, civil society, and private sector partners.

Compliance, Governance, and Accountability

  • Ensure programme files, records, and reports are maintained in line with organizational compliance and accountability requirements.
  • Support monitoring and reporting on programme indicators and assist in preparing consolidated progress updates for management review.
  • Provide administrative follow-up on audit and compliance recommendations, supporting timely closure of actions.

Operational and Administrative Support

  • Supervise and coordinate the work of the staff in the unit, ensuring effective task allocation, performance monitoring, and team collaboration.
  • Support the Sub-Regional Director and Senior Sub-Regional Resources Management Officer in planning their visits, scheduling meetings, and managing agendas to facilitate smooth operations.
  • Provide surge and operational support during periods of peak workload, programme start-up, or emergency scale-up.
  • Liaise regularly with the SRO Resource Management team and relevant units at CO, RO, and HQ levels to facilitate smooth programme and financial processes.
  • Perform other related duties as assigned.

Education

  • School diploma with six years of relevant experience; or,
  • Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

  • Relevant experience in programme support, coordination, or administration within international organizations, UN agencies, or development-focused institutions.
  • Proven experience in supporting programme planning, monitoring, reporting, and compliance, including familiarity with UN or donor procedures and frameworks.
  • Experience in supervising or coordinating a small team, providing guidance, task allocation, and performance support, preferably in a multi-country or regional context.

Skills

  • Programme coordination and organizational skills: Ability to plan, prioritize, and manage multiple tasks and deadlines across offices and countries.
  • Communication and interpersonal skills: Strong written and verbal communication; ability to draft reports, briefs, and correspondence; effective in liaising with diverse stakeholders.
  • Team leadership and collaboration: Experience in supervising small teams, fostering collaboration, and providing guidance while supporting a results-oriented environment.

Languages

For all applicants, fluency in English is required (oral and written).

Working knowledge of French is desirable.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2)

  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  • This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  • This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  • IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  • IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  • IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
  • IOM reserves the right to contact shortlisted candidates only.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

  • Job Identification 17136
  • Posting Date 10/02/2025, 08:01 AM
  • Locations Brussels, 1000, BE
  • Apply Before 10/16/2025, 09:59 PM
  • Job Schedule Full time
  • Job Shift Day
  • Contract Type Fixed-term (1 year with possibility of extension)
  • Vacancy Type Vacancy Notice
  • Recruiting Type General Service
  • Grade G-6
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