Human Resources Assistant Specialist

QUALIFICATIONS AND JOB DESCRIPTION

YILPORT Holding Inc. the first terminal and port operator holding company in Turkey. Today, YILPORT Holding operates 22 marine ports and 5 land terminals across 12 countries in 6 regions including Turkey, Nordic, Iberia, Latin America, Mediterranean, and Africa with a vision to create world-class, multipurpose facilities on an international scale.

What You’ll Do:

Reporting to the Human Resources Director, the Human Resources Assistant Specialist will play a key role in supporting HR processes and ensuring smooth day-to-day operations. The role will be responsible for administrative and operational HR tasks, systems and data management, and providing support in recruitment, onboarding, learning & development, and compensation & benefits processes. This position offers the opportunity to gain hands-on experience in both local and global HR practices while working closely with different HR functions.

Responsibilities

• Create, update, and maintain employee personnel files
• Manage signature processes, official correspondence, and overall document flow
• Ensure an organized departmental filing and archiving system
• Maintain accurate and up-to-date employee information in SAP SuccessFactors
• Monitor and record leave, absenteeism, shift schedules, and overtime data
• Provide data for routine HR reports (e.g., headcount, leave utilization, absenteeism)
• Gather and submit required data and documents for timely payroll preparation
• Ensure employee requests are addressed and communicated to the relevant teams in a timely manner
• Coordinate candidate invitations, interview scheduling, and system records
• Collect and process documentation for new hires
• Provide logistical and administrative support throughout the onboarding process
• Provide operational support for training reports and evaluations
• Respond to routine information requests from HQ and regional HR teams
• Provide accurate data to support global HR reporting requirements

Qualifications

• Bachelor’s degree in Industrial Relations & Labor Economics, Business Administration, Industrial Engineering, Psychology or closely related field
• 0–1 year of experience (internships, part-time or project-based roles in HR are acceptable), preferably in functions such as recruitment & onboarding
• Knowledge or initial exposure to Compensation & Benefits processes is an advantage
• Written and oral fluency in English is a must
• Proficiency in MS Office applications (Word, Excel, PowerPoint); familiarity with SAP SuccessFactors or other HRIS is preferred
• A ‘can do’ approach, willingness to learn and extend the role above and beyond the job description
• Self-directed and motivated, able to work both independently and collaboratively in a team environment
• Customer, quality, process, and result-driven mindset
• Strong analytical and problem-solving skills, with ability to organize and prioritize tasks and meet deadlines
• Excellent communication and interpersonal skills, able to interact effectively across different functions and organizational levels