Overview

We are seeking a highly efficient and dependable Executive Assistant / Personal Assistant to provide comprehensive administrative and personal support to senior leadership. The successful candidate will be proactive, discreet, and capable of handling a wide range of executive and personal tasks with precision, professionalism, and confidentiality.

Key Responsibilities

• Manage complex calendars, schedules, and appointments, ensuring smooth coordination of business and personal commitments.
• Organize and manage travel arrangements, including visas, flights, accommodations, and itineraries.
• Handle correspondence (email, phone, written communication) on behalf of the executive with accuracy and discretion.
• Prepare professional reports, presentations, and documents as required.
• Track and follow up on tasks, deadlines, and project timelines to ensure completion.
• Assist with personal tasks and errands, including events, household appointments, and family logistics.
• Manage financial tasks such as expense reports, reimbursements, petty cash, and invoice tracking.
• Maintain and organize confidential records, files, and contact lists.
• Serve as a trusted liaison between the executive and both internal and external stakeholders.
• Provide general administrative support including note-taking, filing, and office management duties.

Requirements

• Bachelor’s degree or equivalent qualification preferred.
• Minimum 5 years’ experience as an Executive Assistant or Personal Assistant supporting senior leadership or C-level executives.
• Strong command of English (both written and spoken).
• Excellent organizational, time management, and multitasking abilities.
• High attention to detail with the ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Discreet, trustworthy, and able to handle sensitive information with integrity.
• Professional, presentable, and resilient under pressure.