People & Operations Assistant

Amsterdam (on-site, with 1.5 days remote per week)

36 hours per week

Depending on experience

About Us

We are a specialty coffee roastery based in Amsterdam Noord, passionate about sharing delicious coffees with our customers. Our goal is simple: to bring outstanding flavours to your cup and make your coffee moments truly memorable.

The Role

We’re looking for a People & Operations Assistant to help keep our workplace running smoothly while providing light HR support. This role is all about being the organized backbone that helps our teams focus on what they do best: making and sharing exceptional coffee.You’ll be at the heart of the daily operations: from keeping the office stocked and welcoming, to supporting with payroll, onboarding new team members, and making sure everything behind the scenes works seamlessly.

Key Responsibilities

People & HR Support

• Prepare contracts, addenda, and employee documentation.
• Support onboarding logistics (equipment setup, accounts, system access, registrations).
• Update payroll and prepare payslips, liaising with external providers.
• Track employee documents, evaluations, and surveys.
• Coordinate job postings, interview scheduling, and candidate communication.
• Be the first point of contact for basic HR issues.

Office & Operations

• Manage office supplies, groceries, and workplace organization.
• Handle key and alarm system management.
• Coordinate cleaning services and small maintenance tasks.
• Organize calendars for company meetings and events.
• Collect and distribute mail and parcels/returns.
• Organize ad-hoc logistics (trash collections, property viewings, furniture disposal, etc.).

Finance & Compliance

• Assist with payroll processing and quarterly VAT submission.
• Send reminders for receivables and chase unpaid invoices.
• Track credit card expenses and reimbursements.
• Support with insurance, legal communication, and contesting fines.
• Maintain digital and physical records of expenses and contracts.

IT & Systems

• Set up laptops, accounts, and software for new joiners.
• Maintain shared password systems securely.
• Support administration of platforms like Leapsome and TEBI.

What We’re Looking For

• 1–2 years of experience in administration, HR support, or office coordination.
• A highly organized and detail-oriented mindset — you enjoy keeping things in order.
• Good communication skills, both written and verbal.
• Comfortable using digital tools (Google Workspace, Excel, HR or finance software).
• Proactive and reliable: you see what needs to be done and make it happen.

What We Offer

• A role at the heart of a passionate specialty coffee company.
• A balance of on-site teamwork with 1.5 days remote work per week.
• Employee benefits including:
• Discounts on our coffees and products
• Swapfiets Power 1 subscription
• Private pension plan
• ClassPass basic subscription
• A supportive environment where your contribution truly makes a difference.

Compensation & Contract

• 36 hours per week
• Salary depending on experience
• 1 year contract

How to Apply

Interested? Send your CV and motivation letter to [email protected]m. We look forward to hearing from you!