As an HR & Office Coordinator, you will support the day-to-day operations of the local HR function and office environment in our Poland office, for ZEDRA Poland and SSC. Reporting to the local leadership and group HR teams, you will assist in a variety of HR administrative tasks and general office support duties to help ensure smooth operations and a positive employee experience.

You will be involved in areas such as recruitment coordination, onboarding and offboarding, HR data management, employee queries, basic payroll support, and maintaining employee files and documents. Additionally, you will support the general running of the office, including supplies, facilities, and liaising with external providers.

This is an ideal opportunity for someone looking to develop a career in HR and office administration, with the chance to gain exposure to a wide range of people operations activities in a growing international business.

As HR & Office Coordinator, you will be a driven and solutions focused individual with a proactive approach to tasks.

Key Accountabilities

• Provide administrative support across the full employee lifecycle (e.g. onboarding, changes, exits)
• Maintain and update employee records, HR databases, and documents in line with GDPR and internal policies
• Support the coordination of recruitment and onboarding activities
• Help manage general office tasks, such as ordering supplies and maintaining a professional office environment
• Assist in communicating HR policies and updates to employees
• Collaborate with Group HR to ensure consistency of people processes and data
• Support local payroll inputs and benefits administration under guidance, feeding into the central payroll team in Poland
• Help coordinate meetings, training, and events as required

Knowledge and Experience

• 1–2 years of experience in HR administration or office coordination
• Understanding of basic Polish labour law and HR best practices (or willingness to learn)
• Strong attention to detail and ability to handle confidential information
• Proficiency in Microsoft Office (especially Outlook, Word, and Excel)
• Familiarity with HR systems is an advantage
• Organised and able to manage multiple tasks with competing deadlines
• Proactive and willing to take ownership of administrative processes
• Friendly, approachable, and professional communication style
• Flexible and adaptable in a fast-paced, evolving environment
• Willingness to learn and develop within the HR and office management fields
• Strong team player with a collaborative attitude
• Excellent spoken and written Polish
• Good spoken and written English (required for internal communication and collaboration)

For more information or to request a copy of the full job description, please email [email protected]

All agency emails and queries should be sent to [email protected]