Job Purpose

The HR Specialist will ensure smooth delivery of payroll operations, effective administration of compensation and benefits programs, and provide general HR support to managers and employees. This position plays a key operational role in guaranteeing compliance with French and European labor laws, while supporting employee engagement and HR processes across the region.

Key Responsibilities

1. Payroll & Personnel Administration

• Coordinate monthly payroll processes for France and other European entities.

• Collect, check, and validate payroll inputs: new hires, terminations, promotions, bonuses, overtime, sick leave, and benefits in kind.

• Review payslips and payroll reports, ensuring accuracy and timely resolution of discrepancies with providers.

• Monitor and follow up on social declarations and ensure compliance with statutory deadlines.

• Provide monthly and annual reporting to the Finance Department and the HQ Team in China.

• Act as the main point of contact for employees and managers on payroll, time-off, and personnel administration questions.

• Maintain accurate personnel files (paper and digital) and payroll archives in line with GDPR and legal requirements.

• Manage relationships with other service suppliers (lawyers, auditors, government bodies, etc.) for payroll and HR compliance topics.

2. Compensation & Benefits

• Assist in the preparation of annual salary review and bonus cycle, consolidating data and ensuring accuracy.

• Support bonus calculation and ensure accurate integration into payroll.

• Support the implementation of compensation policies, job grading, and reward programs in line with HQ guidelines.

• Administer employee benefits (healthcare, pension, life insurance, mobility packages) and manage employee affiliations/withdrawals.

• Monitor market benchmarks and assist in preparing reports on salary competitiveness and benefits trends.

• Liaise with external providers (benefit providers, insurance brokers, tax/mobility consultants) for smooth program delivery.

3. HR Generalist Support

• Prepare employment contracts, amendments, and termination documents in line with legal requirements.

• Support recruitment processes (onboarding administrative steps etc).

• Track trial periods, probation reviews, and contract renewals.

• Provide first-level guidance to employees and managers on HR policies, employee relations, and labor law questions.

• Participate in HR projects (HRIS improvements, employee engagement initiatives, reporting automation)

Profile and experience

• Master’s degree in human resources, Business Administration, or related field.

• 3–5 years’ experience in HR operations, payroll, or C&B, ideally in an international environment.

• Hands-on experience with HRIS and payroll tools (ADP, Excel advanced).

• Experience in multicultural environments preferred.

• Strong knowledge of French employment law and experience in other Europe ones

Key Competencies

• Strong attention to detail and accuracy, especially with data and payroll.

• Ability to prioritize and meet deadlines.

• Proactive, flexible, and service-oriented mindset.

• Strong communication and interpersonal skills.

• Confidentiality and discretion in handling sensitive information.

• Fluent in French and English