HR Operations Assistant (UAE-based)

Reports to: Group HR Head (UAE/KSA/Egypt)

Location: Dubai, UAE (Onsite)

Industry Preference: Events / Construction

Salary Range: AED 5,000 – 7,000

Start Date: Immediate Joiner Preferred

About Media Land Group

MediaLand Group, established in 2004 and headquartered in Dubai, UAE, is a leading event and exhibition management company with a strong presence across the UAE, Saudi Arabia, and Egypt.

We specialize in concept-to-completion event solutions, including large-scale exhibitions, corporate events, conferences, activations, and brand experiences. With in-house expertise across creative design, technical production, logistics, and project management, MediaLand delivers seamless and impactful experiences for both government and private sector clients across the GCC.

Our success lies in transforming ideas into immersive real-world experiences that engage, inspire, and leave a lasting impression. We pride ourselves on precision, creativity, and reliability, offering our clients a full-service partnership that brings every vision to life — on time and on budget.

Role Overview

The HR Operations Assistant will support day-to-day HR operations across UAE and KSA, ensuring smooth employee lifecycle management, accurate documentation, and full compliance with local labor laws. The role requires an organized, proactive, and detail-oriented individual capable of handling high-volume HR tasks with professionalism and confidentiality.

Key Responsibilities:

1. Employee Lifecycle (UAE & KSA & Egypt)

• Manage end-to-end employee lifecycle: onboarding, transfers, promotions, and exits.
• Prepare HR documents: offer letters, NOCs, salary certificates, experience letters, etc.
• Maintain up-to-date employee files (digital & physical).
• Track probation periods and performance confirmation schedules.

2. Payroll & Benefits Administration

• Compile and verify monthly payroll data: attendance, overtime, deductions, and allowances.
• Coordinate payroll processing with Finance and ensure WPS compliance (UAE & KSA).
• Maintain insurance data for additions, deletions, and renewals.
• Support medical insurance card issuance and replacements.

3. Government & Compliance Coordination

• UAE: Coordinate with PRO for MOHRE, GDRFA, and Emirates ID-related tasks.
• KSA: Support with Qiwa, Mudad, GOSI, CCHI, and Iqama renewals.
• Track expiry dates for all employee documents (visas, IDs, passports, licenses).
• Maintain accurate audit-ready records for all compliance activities.

4. Policy & Documentation Control

• Maintain HR policies, handbooks, and checklists in line with UAE & KSA labor law.
• Circulate updated policies and maintain signed acknowledgments.
• Support internal HR audits and ensure proper documentation control.

5. Recruitment & Onboarding Support

• Coordinate interview scheduling, documentation verification, and onboarding checklists.
• Support education and experience verification, especially for KSA classification.
• Prepare employee welcome kits and ensure smooth onboarding experience.

6. Attendance & Time Management

• Validate attendance and overtime entries for both office and site staff.
• Ensure shift rosters are properly updated and approved.

7. HR Communication & Employee Relations

• Draft HR communications, reminders, circulars, and notices.
• Respond professionally to employee inquiries and support positive engagement.

8. Reporting & Analytics

• Maintain HR dashboards (headcount, turnover, leave balances, visa expiry, etc.).
• Generate periodic HR reports and share updates with the Group HR Head.

Qualifications & Experience

• Bachelor's degree in human resources, Business Administration, or related field.
• 3–5 years of HR operations/admin experience (preferably in UAE & KSA).
• Strong understanding of UAE & KSA labor law compliance.
• Experience using HRMS/HRIS tools (Dynamics 365 preferred).
• Excellent English communication (Arabic an advantage).
• Strong ethics, attention to detail, and discretion in handling confidential data.

Why Join Media Land Group?

• Work on award-winning campaigns, large-scale exhibitions, and high-profile cultural events that shape the creative landscape of the region.
• Collaborate closely with visionary artists, designers, and production experts in a unique environment that merges precision with creativity.
• Take on a leadership role with clear pathways for professional development, skill-building, and cross-functional exposure.
• Join a passionate, multicultural team that values initiative, creativity, and excellence.
• Be part of a dynamic, fast-paced company where innovation, speed, and quality drive everything we do.
• Based in Riyadh, KSA, with exposure to major regional projects and the opportunity to expand your professional network across the Gulf.
• Enjoy the benefits of a full-time role while working on diverse and flexible projects in an evolving industry.
• Attractive salary packages and performance-based incentives aligned with your skills and contributions.

Please click on the link below to know more about Medialand Group

https://www.instagram.com/medialandgroup/?hl=en

https://www.youtube.com/@medialandgroup4884

https://www.linkedin.com/company/medialandgroup/