Role Description

The Assistant Project Manager supports the planning, coordination, and execution of projects from initiation through completion. Working closely with project managers and cross-functional teams, this role assists in managing schedules, budgets, documentation, and communication to ensure that project objectives are met on time and within scope. It is ideal for professionals seeking to develop their leadership and organizational skills within a structured project management environment.

Key Responsibilities

• Support project managers in planning, scheduling, and tracking project activities and deliverables.
• Coordinate communication between internal teams, clients, and external stakeholders.
• Assist in preparing project documentation, including project plans, status reports, meeting minutes, and risk assessments.
• Monitor project progress, identify potential risks or delays, and report findings to the project manager.
• Help manage project budgets, expenses, and resource allocation.
• Maintain organized records of project correspondence, documentation, and approvals.
• Facilitate meetings, including scheduling, agenda preparation, and follow-up actions.
• Contribute to process improvements by identifying opportunities for greater efficiency or quality control.
• Ensure that all project activities comply with company standards, policies, and safety guidelines.
• Support multiple projects simultaneously, prioritizing tasks and deadlines effectively.

Qualifications

• Bachelor’s degree in Project Management, Business Administration, Engineering, or a related field.
• 1–3 years of experience in project coordination, administration, or a related role.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication and interpersonal abilities for cross-functional collaboration.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools such as Asana, Trello, or MS Project.
• Attention to detail and ability to maintain accuracy in documentation and reporting.
• Familiarity with project management methodologies such as Agile or Waterfall is an advantage.
• Analytical and problem-solving skills with a proactive approach to challenges.
• Ability to work effectively under pressure and meet deadlines.
• Professional attitude with a commitment to continuous learning and career growth.

The ideal candidate is an organized, dependable, and proactive professional who thrives in collaborative environments. The Assistant Project Manager plays a key role in supporting the successful execution of projects by ensuring clear communication, efficient coordination, and adherence to project goals and timelines.