Talent Acquisition Coordinator

Talent International, a leading Australian recruitment firm, has been engaged by our long-standing client, a leading organisation in the health space, to find a Talent Acquisition Coordinator for their dynamic team.

This is a fixed-term opportunity offering exposure to a fast-paced, professional environment with career development opportunities in recruitment.

Role Title: Talent Acquisition Coordinator

Opportunity: 6-month Fixed Term (with potential for extension)

Location + WFH Flexibility: Sydney CBD - Pet-friendly office, 1 day per week working from home, flexible start/finish times

Salary: $80,000 + super (pro rata)

Start Date: ASAP

About the Role

As a Talent Acquisition Coordinator, you will provide first-class administrative and candidate-facing support to ensure the Talent Acquisition team delivers outstanding hiring outcomes across the organisation. Reporting to the TA Lead, Support Functions, your responsibilities will span careers inbox management, invoice and contract processing, recruitment team logistics, event coordination, and locum-pool support.

This is a highly varied, fast-paced role, approximately 75% admin-focused and 25% recruitment-focused, with opportunities to contribute more broadly as the team's capacity allows.

Key Responsibilities

Recruitment Administration & Systems

• Manage the careers inbox, responding or routing enquiries within 24 hours
• Set up new Jobvite users, maintain the internal organisational map, and align talent pools with current structures
• Process recruitment invoices and send to Finance weekly
• Provide overflow contract support for support roles, maintaining a 48-hour SLA

Locum-Pool Support

• Take new locum requests, respond to internal and candidate queries, and liaise with recruiters
• Coordinate travel and accommodation for locum placements, optimising cost and experience
• Assist with posting locum adverts and employer branding campaigns via Canva

Continuous Improvement & Reporting

• Identify and implement improvements in administrative processes
• Act as liaison with People & Culture, vendors, and other internal stakeholders
• Maintain monthly reporting, including referral and recruiter bonus approvals, producing compelling data and PPT reports
• Upskill recruiters on Jobvite processes and self-service reporting

Key Measures of Success

• Response times to careers inbox and invoice processing
• Candidate experience based on regular surveying
• Fulfilment of locum requirements
• Process improvements across all support functions
• Recruiter understanding of reporting and data integrity

Experience & Skills Required

Essential:

• 2-3 years' coordination or admin experience in recruitment, HR, or events
• Strong organisational skills to manage high-volume tasks and tight timelines
• Confident user of Canva or similar design tools
• High attention to detail, numerical accuracy, and strong service-orientation
• Professional presence and discretion when liaising with senior stakeholders

Desirable:

• Experience with recruiting ATS/CRM systems
• Comfortable working across multiple spreadsheets and Microsoft Office tools

Why You'll Love This Role

• Work in a modern, pet-friendly office with free on-site parking and only a short walk to the metro
• Flexible working arrangements with 1 day WFH and adaptable start/finish times
• Exposure to varied recruitment tasks and career growth opportunities
• Supportive team environment in a fast-paced, professional health organisation

If you're highly organised, proactive, and ready to step into a role where no two days are the same, we want to hear from you!

Apply today to join this dynamic team and make an impact across the organisation.