Talent Acquisition Coordinator

Reports To: Talent Acquisition Manager

Location: Head Office, Athenry, Co. Galway (5 days in office, subject to business needs)

Job Purpose

The Talent Acquisition Coordinator supports the Talent Acquisition team and Hiring Managers in delivering an efficient and positive recruitment experience. This role is responsible for coordinating recruitment activities, maintaining accurate records, and ensuring smooth onboarding processes for new hires. The Coordinator will assist with administrative tasks, scheduling, and communication throughout the recruitment lifecycle.

Key Responsibilities

• Coordinate interview scheduling, candidate communications, and feedback collection.
• Support the posting of job adverts on various platforms and monitor application responses.
• Assist with screening applications and preparing candidate shortlists for review by the Talent Acquisition Specialist/Manager.
• Maintain and update the applicant tracking system (ATS) with candidate information and application statuses.
• Prepare and send offer letters, contracts, and onboarding documentation to successful candidates.
• Conduct pre-employment checks and ensure all required documentation is completed.
• Track and report on recruitment metrics, such as time-to-fill and candidate experience feedback.
• Liaise with hiring managers to confirm interview panels, logistics, and onboarding requirements.
• Ensure all candidate data is transferred to IFS and that managers have assigned buddies, ordered equipment and PPE, and processed fit-to-work documentation.
• Raise and manage purchase orders (POs) for agencies and contractors, and track employee referral bonuses.
• Assist in the design and posting of job adverts for social media (experience with Canva or similar tools is advantageous).
• Provide weekly updates to HR and Hiring Managers on recruitment progress and new starters.
• Represent the company at recruitment events and career fairs when required.
• Maintain strong relationships with candidates and internal teams, ensuring a high-quality candidate experience.

About You

Skills & Experience

• Minimum 2 year of experience in recruitment coordination or HR administration (in-house or agency); experience in construction is an advantage.
• Degree or diploma in HR or a related discipline preferred.
• Proficient in MS Office Suite and applicant tracking systems (ATS).
• Excellent verbal and written communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Experience handling confidential data with discretion and accuracy.
• Knowledge of employment law and recruitment best practices in Ireland and UK is an advantage.
• Ability to interact professionally across all organisational levels.
• Full, clean Irish/UK or EU driver’s licence.
• Access to own transport.