Financial Assistant
NATOBelgium11 hours ago
Full-timeFinance, Sales
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Primary Location
Belgium-Brussels
NATO Body
NATO International Staff (NATO IS)
Schedule
Full-time
Application Deadline
16-Nov-2025, 10:59:00 PM
Salary (Pay Basis)
4,565.36
Grade
NATO Grade G10-G12
The following would be considered an advantage:
Support the development of financial forecasting and analysis models that inform resource advice for decision-making. Build and maintain information databases underpinning the Military Budget. Undertake and automate various verification and validation checks to ensure the data is robust, taut, and reflective of the source. Undertake different types of manual checks on the financial data and produce reports for NOR, Resource Committees and other stakeholders. Contribute to the preparation of documents of an administrative, budgetary or accounting nature. Contribute to the development of the NOR financial information system, including user testing of changes and upgrades. Proof-read and format documents to NOR standards prior to circulation. Setting up and organising meetings with colleagues within and external to the NOR and undertaking other duties as required. Support policy-related changes by collating evidence and stakeholder feedback, analysing impacts against approved guidance, preparing checklists and options for review.
Project Management
Act as the central point of contact for affordability considerations in screening reports, analysing costs and preparing affordability assessments for changes to the civilian Personnel Establishment workforce, in liaison with Action Officers. Combine the Budget Holders’ input to produce budget authorisations for the coming year, in-year execution of appropriations and financial forecasts for the out years. Ensure financial decisions made by the committees on the Military Budget are reflected in master data. Suggest and participate in the development of automated functionalities. Monitor the application of approved guidance and report on material issues. Monitor and track the approval and implementation of Capabilities Delivered as a Service within the Common Funding Capability Delivery Governance Model, coordinating milestones, dependencies and exceptions with the Budget Holders. Contribute to the Annual Report by coordinating the collection, consolidation and basic analysis of agreed Key Performance Indicators (KPIs) on budget performance (e.g. execution rates, forecast accuracy, material variances), to support transparency and accountability. Coordinate practical logistics for RPM Branch workshops and briefings (room availability, invitations, agendas, attendance lists, and consolidated action points).
Knowledge Management
Ensure that financial data entered by the RPM Branch into financial tools used by the NOR (e.g. MS Excel) is accurate and relevant. Identify potential discrepancies in the financial data and provide statistics and reports as required. Contribute to the efficient flow of information within the team. Produce financial management reports that follow the NATO financial regulations, ensuring the accuracy, completeness and substantiation of all transactions recorded in the NOR financial information system whilst maintaining appropriate supporting evidence. Validate and amend Military Budget financial data from Budget Holders by cross checking against previous records and reports. Apply checklist-based controls and document each verification step (e.g. control totals and reconciliations) to minimise the risk of overlooked errors. Raise discrepancies for clarification with the staff of the Budget Holders. Maintain a single knowledge store of Military Budget documents, approved guidance, policy changes, lessons identified and workshop materials, with clear audit trails, document control and easy retrieval. Maintain concise records for Capabilities delivered as a service (e.g. service descriptions, KPIs and decision references). Maintain KPI definitions, calculation methods and a simple data dictionary with version control and source references, ensuring an audit trail and consistency across reporting cycles.
Stakeholder Management
Build, liaise and maintain efficient working relationships with the national representatives from NATO Delegations, the staff of Financial Controllers, the International Board of Auditors for NATO and NOR Staff in order to ensure timely and accurate financial reporting and management of the Military Budget, as well as to ensure the application of internal procedures and guidance. Coordinate stakeholder inputs to policy related updates (e.g. gathering comments, tracking actions and deadlines), including organising workshops and preparing meeting packs and background notes and escalate non-routine matters to colleagues. Maintain working level relationships with the Budget Holders. Comfortable working with ambiguity whilst maintaining customer confidence by respecting deadlines and attention to detail. Liaise with the IS-NOR colleagues and Budget Holders to solicit KPIs, data input cut-offs and definitions and capturing lessons identified for the next reporting cycle.
Perform any other related duty as assigned.
Contract clause applicable:
In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by an indefinite duration contract.
If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.
Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.
NOTE: Irrespective of previous qualifications and experience, candidates for twin-graded posts will be appointed at the lower grade. Advancement to the higher grade is not automatic, and will not normally take place during the first three years of service in the post.
Under specific circumstances, serving staff members may be appointed directly to the higher grade, and a period of three years might be reduced by up to twenty four months for external candidates. These circumstances are described in the IS directive on twin-graded posts.
Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing the information you need to successfully submit your application on time.
More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)
Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.
NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.
Belgium-Brussels
NATO Body
NATO International Staff (NATO IS)
Schedule
Full-time
Application Deadline
16-Nov-2025, 10:59:00 PM
Salary (Pay Basis)
4,565.36
Grade
NATO Grade G10-G12
- SUMMARY The NATO Office of Resources (NOR) provides independent and integrated expert advice to the Secretary General, NATO Resource Committees, Allies, and other stakeholders on the planning, allocation and utilisation of military common funding made available to achieve NATO’s goals and objectives. The NOR advice is based on sound judgement underpinned by facts, figures expertise and knowledge. It follows NATO policies, procedures and standards, and is independent of external stakeholder’s viewpoints. It supports efficient and effective use of public funds by assessing the policy compliance, eligibility, affordability, technical viability, and lifecycle implications of military requirements and proposed solutions. Furthermore, the NOR facilitates resource-informed political decision-making. The Resource and Portfolio Management (RPM) Branch delivers quality, timely and relevant advice and support to NATO resource committees in relation to the delivery of NATO common-funded capabilities across the NATO Security Investment Programme (NSIP) and Military Budget. It provides advice throughout all stages of the resource management lifecycle – planning, implementation, reporting, to ensure effective oversight and strategic use of resources. It further provides advice to support the efficient application of NATO’s common funding capability delivery governance model at the portfolio level, including programme interdependencies and portfolio and programme exceptions. The Branch also supports the Head of Financial Reporting Policy in the central coordination and development of NATO-wide accounting and financial reporting policy in line with approved accounting standards and best practices in the field of public finance. The Branch is organised in four Sections: Portfolio Analysis, Monitoring and Reporting Section, Financial Policy, Budget and Analysis Section, Performance, Accounting and Audit Section and Investment Planning and Analysis Section. The Financial Policy, Budget and Analysis Section provides advice and guidance to the Financial Controller community on NATO financial policy. The section also looks after the military common funded budget and consolidating complex technical financial information, and communicating key messages to the committees and other stakeholders.
- QUALIFICATIONS AND EXPERIENCE ESSENTIAL: The incumbent must:
- have upper vocational training/post-secondary degree in Finance, Business Administration, or other relevant discipline with 3 years’ experience in business administration and/or finance OR a higher secondary education qualification with 6 years’ experience in business administration and/or finance;
- have experience with preparing committee and board ready reports on plans, budgets, and in-year execution and experience in drafting clear, concise material;
- have experience storing, retrieving and monitoring data and generating reports using automated tools (spreadsheets and databases);
- have experience in analysing financial data and applying public-sector reporting models, maintaining high accuracy through checklist-based controls and reconciliations;
- possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; II (“Elementary”) in the other.
The following would be considered an advantage:
- possession of a relevant university degree (e.g. finance, accounting or business management) or a recognised accountancy diploma (e.g. Association of Accounting Technicians – AAT) or equivalent;
- experience in using an Enterprise Performance Management (EPM) system or Project Portfolio Management System;
- experience providing policy support, e.g. organising workshops and briefings, preparing meeting packs and short checklists, collating stakeholder comments, and maintaining version control and distribution lists.
- MAIN ACCOUNTABILITIES
Support the development of financial forecasting and analysis models that inform resource advice for decision-making. Build and maintain information databases underpinning the Military Budget. Undertake and automate various verification and validation checks to ensure the data is robust, taut, and reflective of the source. Undertake different types of manual checks on the financial data and produce reports for NOR, Resource Committees and other stakeholders. Contribute to the preparation of documents of an administrative, budgetary or accounting nature. Contribute to the development of the NOR financial information system, including user testing of changes and upgrades. Proof-read and format documents to NOR standards prior to circulation. Setting up and organising meetings with colleagues within and external to the NOR and undertaking other duties as required. Support policy-related changes by collating evidence and stakeholder feedback, analysing impacts against approved guidance, preparing checklists and options for review.
Project Management
Act as the central point of contact for affordability considerations in screening reports, analysing costs and preparing affordability assessments for changes to the civilian Personnel Establishment workforce, in liaison with Action Officers. Combine the Budget Holders’ input to produce budget authorisations for the coming year, in-year execution of appropriations and financial forecasts for the out years. Ensure financial decisions made by the committees on the Military Budget are reflected in master data. Suggest and participate in the development of automated functionalities. Monitor the application of approved guidance and report on material issues. Monitor and track the approval and implementation of Capabilities Delivered as a Service within the Common Funding Capability Delivery Governance Model, coordinating milestones, dependencies and exceptions with the Budget Holders. Contribute to the Annual Report by coordinating the collection, consolidation and basic analysis of agreed Key Performance Indicators (KPIs) on budget performance (e.g. execution rates, forecast accuracy, material variances), to support transparency and accountability. Coordinate practical logistics for RPM Branch workshops and briefings (room availability, invitations, agendas, attendance lists, and consolidated action points).
Knowledge Management
Ensure that financial data entered by the RPM Branch into financial tools used by the NOR (e.g. MS Excel) is accurate and relevant. Identify potential discrepancies in the financial data and provide statistics and reports as required. Contribute to the efficient flow of information within the team. Produce financial management reports that follow the NATO financial regulations, ensuring the accuracy, completeness and substantiation of all transactions recorded in the NOR financial information system whilst maintaining appropriate supporting evidence. Validate and amend Military Budget financial data from Budget Holders by cross checking against previous records and reports. Apply checklist-based controls and document each verification step (e.g. control totals and reconciliations) to minimise the risk of overlooked errors. Raise discrepancies for clarification with the staff of the Budget Holders. Maintain a single knowledge store of Military Budget documents, approved guidance, policy changes, lessons identified and workshop materials, with clear audit trails, document control and easy retrieval. Maintain concise records for Capabilities delivered as a service (e.g. service descriptions, KPIs and decision references). Maintain KPI definitions, calculation methods and a simple data dictionary with version control and source references, ensuring an audit trail and consistency across reporting cycles.
Stakeholder Management
Build, liaise and maintain efficient working relationships with the national representatives from NATO Delegations, the staff of Financial Controllers, the International Board of Auditors for NATO and NOR Staff in order to ensure timely and accurate financial reporting and management of the Military Budget, as well as to ensure the application of internal procedures and guidance. Coordinate stakeholder inputs to policy related updates (e.g. gathering comments, tracking actions and deadlines), including organising workshops and preparing meeting packs and background notes and escalate non-routine matters to colleagues. Maintain working level relationships with the Budget Holders. Comfortable working with ambiguity whilst maintaining customer confidence by respecting deadlines and attention to detail. Liaise with the IS-NOR colleagues and Budget Holders to solicit KPIs, data input cut-offs and definitions and capturing lessons identified for the next reporting cycle.
Perform any other related duty as assigned.
- INTERRELATIONSHIPS The incumbent reports to the Section Head of the Financial Policy, Budget and Analysis Section and must be tactful, discrete and possess a highly developed sense of responsibility. The role will work closely with the Financial Policy and Budget Officer. In a key coordinating role, this role will build relationships with NATO Delegations, Budget Holders and the International Staff to solicit inputs, manage timelines, and address ad-hoc issues. Direct reports: n/a Indirect reports: n/a
- COMPETENCIES The incumbent must demonstrate:
- Achievement: Works to meet standards;
- Analytical Thinking: Sees basic relationships;
- Clarity and Accuracy: Checks own work;
- Conceptual Thinking: Sees patterns based on life/work experience;
- Customer Service Orientation: Takes personal responsibility for correcting problems;
- Empathy: Reads non-verbal cues and understands meanings;
- Impact and Influence: Takes multiple actions to persuade;
- Initiative: Is decisive in a time-sensitive situation;
- Teamwork: Cooperates.
- CONTRACT
Contract clause applicable:
In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by an indefinite duration contract.
If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.
Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.
NOTE: Irrespective of previous qualifications and experience, candidates for twin-graded posts will be appointed at the lower grade. Advancement to the higher grade is not automatic, and will not normally take place during the first three years of service in the post.
Under specific circumstances, serving staff members may be appointed directly to the higher grade, and a period of three years might be reduced by up to twenty four months for external candidates. These circumstances are described in the IS directive on twin-graded posts.
- USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
- For NATO civilian staff members only: please apply via the internal recruitment portal ( link );
- For all other applications: www.nato.int/recruitment
Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing the information you need to successfully submit your application on time.
More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)
Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.
NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.
- ADDITIONAL INFORMATION
Key Skills
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