People Operations Advisor/HR Generalist ( f / m / d) 6 Months Contract
OmioSingapore1 day ago
Full-timeRemote FriendlyHuman Resources
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Company Description
At Omio, we take a unique approach to travel. Our pioneering search platform provides a seamless way to find and book the fastest, cheapest and best travel options by train, bus, flight and ferries to thousands of cities, towns and villages across Europe, the United States and Canada. That translates not only into financial savings for you but also means you have more time on your hands to enjoy your travel experiences! We are a founder-led business and our amazing CEO, Naren Shaam, is as passionate about Omio as he was on day one.
Job Description
The People Team
We are a team of 12 colleagues who bring expertise in all HR disciplines - people operations and administration, talent acquisition, learning & development, reward and the people/business partnering space to Omio. We work in partnership and thrive on teamwork, collaboration and mutual support. Change management and adapting to shifting business landscapes does not faze us and we work hard to create an amazing employee experience for our colleagues at Omio.
If you want to meet our team and make Omio the home for your HR career, read more below and reach out.
The Role
We are seeking an organized and proactive HR & Admin Coordinator to support the setup and ongoing HR operations of our newly established Singapore entity on a fixed term contract. This role is key in ensuring a smooth employee experience while establishing compliant, efficient People processes from the ground up. This role will be part-time.
You will be responsible for coordinating employment pass (EP) applications, supporting payroll processes, managing employee documentation, and partnering closely with our global People Operations team. This is a hands-on position ideal for someone who thrives in a fast-paced environment, enjoys building from scratch, and has strong attention to detail in local HR administration.
These Are The Main Responsibilities
The Interview Process
You will have an introductory call with a member of the Talent Acquisition team to get to know each other. Following that, you will meet selected colleagues from our People Operations, Talent Acquisition and Business Partnering Teams, as well as our CPO. These conversations will give us an opportunity to not only talk about your experience, ambitions and values but also serve to determine - for both sides - whether we are a ‘good match’. In turn, you will hear more about our team, the way we work, and our challenges and plans. Please come prepared with questions, too!
What’s in it for you?
We value diversity and welcome all applicants regardless of ethnicity, religion, national origin, sexual orientation, gender, gender identity, age, or disability.
Intrigued? Apply Today! We look forward to hearing from you.
At Omio, we take a unique approach to travel. Our pioneering search platform provides a seamless way to find and book the fastest, cheapest and best travel options by train, bus, flight and ferries to thousands of cities, towns and villages across Europe, the United States and Canada. That translates not only into financial savings for you but also means you have more time on your hands to enjoy your travel experiences! We are a founder-led business and our amazing CEO, Naren Shaam, is as passionate about Omio as he was on day one.
Job Description
The People Team
We are a team of 12 colleagues who bring expertise in all HR disciplines - people operations and administration, talent acquisition, learning & development, reward and the people/business partnering space to Omio. We work in partnership and thrive on teamwork, collaboration and mutual support. Change management and adapting to shifting business landscapes does not faze us and we work hard to create an amazing employee experience for our colleagues at Omio.
If you want to meet our team and make Omio the home for your HR career, read more below and reach out.
The Role
We are seeking an organized and proactive HR & Admin Coordinator to support the setup and ongoing HR operations of our newly established Singapore entity on a fixed term contract. This role is key in ensuring a smooth employee experience while establishing compliant, efficient People processes from the ground up. This role will be part-time.
You will be responsible for coordinating employment pass (EP) applications, supporting payroll processes, managing employee documentation, and partnering closely with our global People Operations team. This is a hands-on position ideal for someone who thrives in a fast-paced environment, enjoys building from scratch, and has strong attention to detail in local HR administration.
These Are The Main Responsibilities
- Coordinate with visa agencies to initiate and track Employment Pass applications for new hires.
- Collect and review employee documents (passports, qualifications, previous experience) and ensure compliance with MOM guidelines.
- Maintain a work pass tracker to monitor expiry/renewal timelines.
- Support the implementation of core HR systems (e.g., Workday) for Singapore-specific requirements.
- Input and validate employee data and contract terms into HRIS and payroll systems.
- Coordinate with the global People Ops team to ensure alignment of templates and processes.
- Prepare offer letters and employment contracts
- Manage local onboarding checklists, including EP approval confirmation, signed documents, system access, and first-day logistics.
- Assist with employee handbook localization.
- Prepare monthly payroll in cooperation with our local payroll provider.
- Track and support local statutory benefits (e.g., maternity leave, childcare leave).
- Be the first point of contact for Singapore-based employees for People related questions.
- Coordinate benefits and insurance enrollment with vendors.
- Performs other duties as required. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.
- Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Relevant experience in HR administration or People Operations in Singapore.
- Prior exposure to start-up or scale-up environments is a plus.
- Fluency in English (written and spoken).
- Solid knowledge of Singapore employment regulations.
- Experience supporting employment pass (EP) or work visa processes.
- Basic understanding of payroll operations and ability to liaise with local vendors.
- Familiarity with HRIS systems (e.g., Workday).
- Highly organized and detail-oriented, especially in tracking compliance deadlines and documentation.
- Strong interpersonal and communication skills; able to work across time zones and cultures.
- Proactive mindset with the ability to anticipate admin and operational needs in a fast-moving environment.
- Comfortable with ambiguity and building processes from scratch.
- Discreet and professional in handling confidential information.
The Interview Process
You will have an introductory call with a member of the Talent Acquisition team to get to know each other. Following that, you will meet selected colleagues from our People Operations, Talent Acquisition and Business Partnering Teams, as well as our CPO. These conversations will give us an opportunity to not only talk about your experience, ambitions and values but also serve to determine - for both sides - whether we are a ‘good match’. In turn, you will hear more about our team, the way we work, and our challenges and plans. Please come prepared with questions, too!
What’s in it for you?
- Have an impact. With innovation and smart technology, we are changing the way people travel, and you, too, can have an impact on this journey
- A competitive and attractive compensation package
- Remote and flexible working (currently under review for our post-pandemic world)
- A diverse team of more than 45 nationalities
We value diversity and welcome all applicants regardless of ethnicity, religion, national origin, sexual orientation, gender, gender identity, age, or disability.
Intrigued? Apply Today! We look forward to hearing from you.
Key Skills
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