Executive Assistant
CHANELUnited Arab Emirates19 hours ago
Full-timeAdministrative
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Your role @ Chanel
We are looking for an experienced executive assistant to provide broad and comprehensive support working alongside the Managing Director Middle-East.
You will be at the heart of Chanel’s operations in a vibrant and multicultural region. You will be able to anticipate needs, manage sensitive information, and represent the Managing Director with professionalism. You will enable the Managing Director to focus on strategic priorities, ensuring that every interaction and engagement reflects the values and excellence of the House of Chanel.
The Impact You Can Create at Chanel
Provide administrative support to the Managing Director while being the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of a highly confidential or critical nature.
Calendar & Priorities Management
Creating calm and clarity amidst complexity, turning fast-paced days into well-orchestrated outcomes.
Building strong relationships across diverse teams and cultures, acting as a trusted partner and stabilizing force.
The opportunity to represent the House in every interaction, embodying Chanel’s values of discretion, care, and excellence.
Navigating new challenges and ensuring that every event and visit is executed flawlessly.
Working with autonomy while being part of a collaborative team.
Completing a high volume of tasks and projects
Using your judgement and getting the job done
What You Will Bring
Minimum 6 years of experience as an Executive Assistant in a multicultural environment, ideally within the luxury or hospitality sector
Strong sense of discretion, ethics, and professionalism
Fluent in English and French (spoken and written); Arabic is a plus
Mastery of Microsoft Office, Outlook, SharePoint, and Concur
Excellent interpersonal and communication skills, with a collaborative mindset
High level of organisation, proactivity, and attention to detail
Strong adaptability, resilience, and composed under pressure
Emotionally intelligent and culturally aware, with a strong team spirit
What Chanel Can Offer You
We are looking for an experienced executive assistant to provide broad and comprehensive support working alongside the Managing Director Middle-East.
You will be at the heart of Chanel’s operations in a vibrant and multicultural region. You will be able to anticipate needs, manage sensitive information, and represent the Managing Director with professionalism. You will enable the Managing Director to focus on strategic priorities, ensuring that every interaction and engagement reflects the values and excellence of the House of Chanel.
The Impact You Can Create at Chanel
Provide administrative support to the Managing Director while being the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of a highly confidential or critical nature.
Calendar & Priorities Management
- Full ownership of the MD’s Outlook calendar (internal, external, regional & global)
- Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion
- Ensure proactive time optimization and clear communication flow
- Organize complex and evolving travel arrangements: flights, hotels, visas, transport, etc.
- Coordinate itineraries for internal visitors and ensure smooth execution
- Track budgets and negotiate with vendors for travel, gifts, and internal events
- Encourage sustainable travel practices where relevant
- Draft and edit emails, presentations, and internal/external communications
- Handle confidential documents and sensitive information with the utmost discretion
- Maintain and update internal databases and reporting tools
- Act as the central liaison between the MD and all departments (HR, Finance, etc.)
- Coordinate external meetings and follow-ups with clients and partners
- Oversee the selection and distribution of corporate gifts and thank-you items
- Coordinate high-level visits: agenda, transport, catering, reservations, dietary needs
- Organize internal events and seminars, liaising with venues, suppliers, and guests
- Ensure alignment with CHANEL’s sustainability commitments (local vendors, low-impact practices, waste reduction)
- Manage Concur claims and related expense processes with accuracy and timeliness
- Anticipate needs, flag issues early, and bring solutions before problems arise
- Maintain calm and composure in high-pressure situations and act as a stabilizing force
Creating calm and clarity amidst complexity, turning fast-paced days into well-orchestrated outcomes.
Building strong relationships across diverse teams and cultures, acting as a trusted partner and stabilizing force.
The opportunity to represent the House in every interaction, embodying Chanel’s values of discretion, care, and excellence.
Navigating new challenges and ensuring that every event and visit is executed flawlessly.
Working with autonomy while being part of a collaborative team.
Completing a high volume of tasks and projects
Using your judgement and getting the job done
What You Will Bring
Minimum 6 years of experience as an Executive Assistant in a multicultural environment, ideally within the luxury or hospitality sector
Strong sense of discretion, ethics, and professionalism
Fluent in English and French (spoken and written); Arabic is a plus
Mastery of Microsoft Office, Outlook, SharePoint, and Concur
Excellent interpersonal and communication skills, with a collaborative mindset
High level of organisation, proactivity, and attention to detail
Strong adaptability, resilience, and composed under pressure
Emotionally intelligent and culturally aware, with a strong team spirit
What Chanel Can Offer You
- Satisfy your authentic interest in all people-related matters
- Give you exposure to various business context
- Develop long lasting and meaningful relationships with a wide range of internal and external interlocutors
- Learn continuously
Key Skills
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