We are seeking a highly organized and proactive Marketing Project Manager to support our client's in-house marketing agency and lead cross-functional coordination. This role is the operational backbone of the Integrated Agency Team (IAT), ensuring seamless collaboration across brand, creative, media, PR, social, and experiential teams.

This is a 3-month contract with the potential to extend , requiring 40 hours per week (Monday-Friday). The role can be remote within the GTA, or hybrid in our client's office in Vaughan.

Responsibilities

Project Leadership & Coordination

• Build and maintain clear processes and timelines for all IAT teams to ensure seamless execution of marketing campaigns.
• Manage the end-to-end IAT process for campaigns, from briefing through final delivery.
• Ensure IAT partners deliver on timelines, milestones, and go-to-market requirements.
• Proactively identify risks, remove blockers, and escalate issues with solutions.
• Leverage best-practice methodologies to drive operational excellence.

Collaboration & Workflow Management

• Monitor deliverables, flag risks or delays, and maintain alignment across stakeholders.
• Lead and facilitate meetings with energy and structure, keeping discussions on track and teams engaged.
• Serve as the central hub for communication, consolidating feedback and managing documentation.
• Tailor communication for different audiences, from creative teams to senior leadership to external partners.
• Hold teams accountable to timelines and deliverables in a respectful, solutions-focused manner.
• Confidently push back when needed, balancing client expectations with internal capacity.
• Navigate ambiguity and provide clarity when ownership or priorities are unclear.

Budget & Financial Management

• Manage the marketing budget process for paid media, creative, and digital, ensuring spend is accurately tracked, reconciled, and reported.
• Oversee financial processes including invoicing and payments in Concur, updating budget trackers, creating POs/vendors, coding credit card purchases, and managing accruals for month-end close.
• Partner with Finance to reconcile planned vs. actual spend and provide regular updates on budget utilization.

Requirements

• 7+ years of project management experience in marketing or agency settings.
• Proven ability to build processes and drive clarity across complex, cross-functional projects.
• Strong facilitation and meeting leadership skills, with the presence and confidence to engage diverse teams.
• Demonstrated experience holding cross-functional teams accountable while maintaining positive relationships.
• Advanced proficiency in project management and collaboration tools (e.g., Monday.com, SharePoint, Teams).
• Experience managing marketing budget invoices and reconciliation processes.
• Excellent stakeholder management and communication skills, including the ability to tailor style for different audiences.
• High degree of ownership, accuracy, and accountability.
• Familiarity with financial software like SAP Concur and advanced Excel skills for budget management.
• Experience in a holistic 360 marketing environment.
• Experience in the Consumer Packaged Goods (CPG) industry is preferred.

If you are a results-oriented Marketing Project Manager who thrives on bringing clarity and operational excellence to complex marketing campaigns, we encourage you to apply today! Join a team that values fun, teamwork, ownership, and entrepreneurship.

Submit your resume and cover letter detailing your relevant experience and how you can contribute to our client's success.