Role Responsibilities:

Meeting & Communication Support

• Schedule and coordinate project meetings, workshops, and review sessions.
• Prepare agendas, take accurate meeting minutes, and circulate promptly.
• Track action items and follow up with responsible parties.
• Support clear communication across the project team and stakeholders.

Project Administration & Governance

• Provide day-to-day administrative support to program directors, project managers and team leads.
• Maintain project documentation, registers, trackers, and dashboards.
• Ensure compliance with project governance standards, policies, and documentation requirements

Documentation & Knowledge Management

• Maintain and update project documentation, trackers, and registers.
• Act as a project librarian, keeping SharePoint well-structured, up-to-date, and easy to navigate.
• Ensure proper version control and naming conventions are applied to all documents.
• Assist in preparing presentation slides, reports, and briefing packs.

Stakeholder & Team Coordination

• Provide logistical and administrative support for project activities.
• Support onboarding of new team members (e.g., tool access, documentation handover).
• Assist with small coordination tasks across team members to ensure smooth collaboration.

Team Engagement & Events

• Plan and organize project team activities, including workshops and team-building events.
• Manage event logistics such as venue booking, catering, and materials.
• Support initiatives to promote team bonding and morale.

General Administrative Support

• Handle procurement-related administrative tasks (e.g., raising POs, vendor coordination) when required.
• Assist with audit, compliance, and document checks.
• Perform other administrative duties assigned to support project success.

Requirement

• Diploma or Degree in Business Administration, Project Management, or related discipline.
• Minimum 1 year’ experience as a Project Administrator, Coordinator, or similar role preferred.
• Strong organizational skills with attention to detail and accuracy.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and SharePoint.
• Familiarity with project management terminology and methodologies (Agile, Waterfall).
• Excellent note-taking and written communication skills.
• Fast learner with a proactive mindset.
• Positive attitude and professional behavior under pressure.
• Good team player with strong interpersonal skills.
• Able to multitask, prioritize effectively, and work independently with minimal supervision.

Beyondsoft is committed to being an equal opportunity employer and provides equal employment opportunities to all employees and applicants. We strive to cultivate a workplace that celebrates diversity and inclusion, where individuals of all backgrounds—regardless of nationality, ethnicity, religion, age, gender identity, sexual orientation, or any other distinguishing trait—can succeed and thrive. We prohibit discrimination and harassment of any type with regard to race, color, religion, age, national origin, disability status, genetics, sexual orientation, gender identity, or expression. This policy applies to all terms and conditions of employment, including recruiting, hiring, and the entire employee lifecycle. We are focused on creating an environment where everyone can reach their full potentetl

Employment offers from Beyondsoft are contingent upon the successful completion of any required pre-employment processes, in line with applicable laws and regulations. Beyondsoft does not ask for any recruitment fees, nor does it request any unauthorized payments from candidates as part of the hiring process.