Azelis
HR Assistant
AzelisBelgium9 days ago
Full-timeHuman Resources
Azelis at a glance

Azelis is a global innovation service provider in the specialty chemicals and food ingredients industry. With a presence across multiple regions and a strong network of principals and customers, we connect expertise with innovation to deliver solutions that create value throughout the supply chain.

We are listed on Euronext Brussels and included in leading sustainability indices, reflecting our commitment to long-term responsible growth.

At Azelis, people don’t just take on jobs, they shape progress. Guided by our values, innovative and resourceful, agile and empowered, collaborative and respectful, transparent and results-oriented.

We foster an environment where individuals grow through real responsibility, international opportunities, and purpose-driven work. Sustainability is embedded in how we innovate, partner, and lead.

Purpose of the HR Assistant

The mission of the Reception & HR Assistant is to support the HR function through accurate administration, coordination of HR processes, and employee-facing services, while ensuring a professional and welcoming reception experience for visitors and colleagues. The role contributes to smooth HR operations and employee engagement, while also covering front-desk responsibilities.

Reporting – Scope - Location

The Reception & HR Assistant reports to the HR Manager and works closely with the Group HR team and the Antwerp (Berchem) office staff.

The role is located in Antwerp (Berchem), 5 days per week onsite requirement.

As The HR Assistant, You Will

  • Manage reception duties, including greeting visitors, opening the door, handling incoming calls, and managing mail and deliveries.
  • Support basic facility tasks such as coordinating meeting room set-up, managing office supplies, liaising with vendors and managing invoices and PO’s, and reporting maintenance issues.
  • Support the preparation of employment contracts, addenda, and other HR-related documents.
  • Maintain accurate HR records and employee data in the system, ensuring confidentiality and compliance.
  • Assist in recruitment processes by coordinating interview schedules, candidate communication, and applicant tracking.
  • Support the onboarding and offboarding process, including preparation of induction materials, checklists, and logistics.
  • Administer absence and leave requests in HR systems, ensuring accuracy and timely updates.
  • Provide logistical support for HR initiatives such as trainings, events, and engagement programs.

Key competencies

  • Communication: Communicates clearly, constructive and professionally with employees, candidates, and visitors.
  • Confidentiality & Integrity: Handles sensitive information with discretion.
  • Organisational Skills: Manages multiple priorities with accuracy and attention to detail.
  • Collaboration: Works effectively with colleagues and cross-functional teams.
  • Service Orientation: Provides a helpful and professional experience for employees and external contacts.
  • Adaptability: Balances HR and reception responsibilities flexibly in a fast-paced environment.

Key Role Requirements

  • Education: Bachelor’s degree in Human Resources, Office Management, or related field; or equivalent work experience.
  • Experience: Minimum 3 years in administration or office support.
  • Systems Knowledge: Proficiency in MS Office (Word, Excel, Outlook); experience with HRIS/Workday is an asset.
  • Interpersonal Skills: Strong service mindset with the ability to interact at all levels of the organization.

Language Requirements

Native Dutch is a must, professional English as well, additional languages are desirable.

Azelis advantages

In addition to a meaningful role within a forward-thinking company, we offer a competitive and comprehensive employment package, including:

  • Competitive salary with performance-related bonus
  • Group insurance and pension scheme
  • Insurance fully covered by Azelis for hospitalisation, outpatient, and dental
  • Meal vouchers and eco vouchers
  • Laptop, mobile phone, and subscription
  • 20 Legal holidays and 10 extra-legal holidays
  • Learning opportunities and global career development

At Azelis, your work matters, and so does your growth. Join us in shaping a more sustainable and connected future.

#WeAreAzelis | Innovation through formulation.

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