Project Coordinator

Our client, a growing property management company, is seeking a Project Coordinator to support multiple commercial construction projects from pre-construction through close out.

Reporting to the Construction Manager, the successful candidate will coordinate documentation, scheduling, budgeting, and communication across internal and external stakeholders.

This position offers:

• A competitive compensation package.
• Opportunities for growth.
• The chance to join a business in its initial growth phase, providing high visibility and impact within the company.

Responsibilities:

• Prepare and manage project documentation including contracts, RFIs, submittals, change orders, and meeting minutes.
• Serve as the primary liaison between owners, consultants, general contractors, and sub-trades.
• Track and monitor project schedules, budgets, milestones, and deliverables; prepare progress updates.
• Coordinate and document project meetings, agendas, and action items.
• Support pre-construction activities such as permit applications, bid coordination, and consultant correspondence.
• Review safety documentation and assist with maintaining inspection records and deficiency logs.
• Utilize Procore, Microsoft Project, Bluebeam, and SharePoint to manage project workflows and files.
• Assist with submittals, shop drawings, and material approval tracking.
• Support project closeout.

Qualifications:

• Degree or diploma in Construction Management, Project Management, Engineering, or Architecture.
• 3–5 years of experience as a Project Coordinator or Construction Coordinator within a general contracting or construction management setting.
• Proficient in Office 365, Procore, Microsoft Project, and Bluebeam.
• Strong knowledge of construction drawings, specifications, and contract documentation.
• Exceptional communication, organization, and multitasking skills.
• Valid G driver’s license with access to a reliable vehicle.
• Eligible for or currently holding a Level II Secret Security Clearance (asset).