Job Title: Project Manager – Workday Payroll & Time Systems

Location: EMEA Region - Poland is preferred, 100% Remote

Assignment Length 6 months

URGENT REQUEST

Role Overview

The Project Manager – Payroll & Time & Attendance is responsible for leading and executing HR technology and operations projects, with a focus on payroll systems, time tracking, and related integrations.

This role ensures successful delivery of initiatives by coordinating cross-functional teams, managing vendor relationships, and aligning project outcomes with business goals.

The ideal candidate will have strong experience in Workday, payroll systems, and project management methodologies.

Key Responsibilities

Project Planning & Execution

- Define project scope, goals, and deliverables in collaboration with HR, IT, and external vendors.

- Develop and maintain detailed project plans including timelines, milestones, and resource allocation.

- Oversee all phases of the project lifecycle: requirements gathering, pilot implementation, automation, and full deployment.

- Track progress, manage risks, and adjust plans as needed to ensure timely delivery.

Technical & Process Documentation

- Translate business requirements into technical specifications and process maps.

- Create and maintain documentation for integrations, interfaces, and system configurations.

- Collaborate with HR Operations to ensure process alignment and readiness.

Team & Stakeholder Coordination

- Lead cross-functional project teams and facilitate regular meetings.

- Assign tasks, monitor progress, and ensure accountability across team members.

- Prepare and deliver project updates, presentations, and reports to leadership and stakeholders.

Vendor & System Integration Management

- Coordinate with external vendors and internal IT teams to implement and test system integrations.

- Ensure seamless connectivity between Workday, payroll systems, and time & attendance platforms.

Risk & Change Management

- Identify potential risks and develop mitigation strategies.

- Manage change communications and stakeholder expectations throughout the project lifecycle.

Skills & Qualifications

- Education: Bachelor’s degree in Human Resources, Business Administration, Information Systems, or related field.

- Experience:

- 5+ years of project management experience, preferably in HR technology or payroll/time systems.

- Hands-on experience with Workday, payroll platforms, and system integrations.

- Certifications: PMP, PRINCE2, or equivalent project management certification preferred.

- Technical Skills:

- Strong proficiency in project management tools (e.g., MS Project, Asana).

- Advanced Excel skills and familiarity with data analysis and reporting.

- Soft Skills:

- Excellent communication and stakeholder engagement abilities.

- Strong organizational, problem-solving, and decision-making skills.

- Ability to manage multiple priorities and adapt to changing environments.

Key Competencies

- Leadership & Collaboration: Ability to lead diverse teams and foster cross-functional collaboration.

- Attention to Detail: Ensures accuracy in documentation and deliverables.

- Time Management: Efficiently prioritizes tasks and meets deadlines.

- Customer Focus: Understands stakeholder needs and delivers value-driven solutions.