Project Coordinator

Location: Flexible (Remote/Poland)

About the Role

We have an exciting opportunity for a Project Coordinator (MCU) to join our international team and support the successful delivery of our Major Component Upgrade (MCU) operations. This role acts as a vital link between resource management and compliance, ensuring smooth mobilisation, accurate documentation, and efficient coordination of project activities across multiple regions.

If you thrive in a fast-paced environment, enjoy working with diverse teams, and have a keen eye for detail, this role offers an excellent opportunity to develop your career in a dynamic global setting.

Key Responsibilities

Project Coordination

• Support the Resource Manager in planning and tracking MCU project activities.
• Maintain project documentation, including mobilisation plans, rosters, and progress reports.
• Monitor project timelines and escalate potential delays or resource gaps.

Resource & Mobilisation Support

• Assist in validating delivery team composition and readiness for upcoming assignments.
• Coordinate travel and logistics for MCU personnel in collaboration with internal purchasing teams.
• Track resource availability, leave, training status and PPE to ensure operational readiness.

Compliance & Documentation

• Ensure all onboarding and compliance documentation is collected, verified, and stored before deployment.
• Maintain accurate records in internal systems and operational spreadsheets.
• Liaise with compliance teams to address any gaps or issues promptly.

Communication & Stakeholder Support

• Act as a point of contact for project-related queries from internal teams and contractors.
• Provide regular updates to the Resource Manager and other stakeholders on project status.
• Support customer reporting requirements as needed.

Financial & Administrative Support

• Assist with timesheet and expense submissions for MCU personnel.
• Support invoice review and cost tracking for project-related expenses.
• Prepare basic reports on utilisation, costs, and compliance metrics.

What We’re Looking For

• Strong organisational and multitasking skills with attention to detail.
• Excellent English language communication skills (written and verbal).
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to work independently in a fast-paced, international environment.
• Familiarity with compliance processes and workforce coordination is an advantage.

What We Offer

• Competitive compensation package.
• Flexible working arrangements (remote-first approach).
• Opportunities for professional development and career growth.
• Inclusive and collaborative international work environment.
• Access to wellbeing and support resources.