Job Purpose:

The HR Admin Coordinator will provide comprehensive administrative and operational support to the Assistant HR Manager in the day-to-day functioning of the HR department. This role will ensure smooth execution of HR processes, maintain accurate employee records, coordinate HR and administrative activities, and contribute to a positive employee experience.

Roles and Responsibilities:

1. HR Operations Support

• Assist in the end-to-end employee lifecycle processes, including recruitment coordination, onboarding, confirmation, transfers, and offboarding.
• Maintain and update employee files, HR databases, and HRIS systems accurately and confidentially.
• Support in preparing HR-related documents such as offer letters, contracts, and internal memos.
• Coordinate employee attendance, leave management, and timekeeping systems.
• Support payroll processing by compiling and verifying attendance and leave data.

2. Recruitment & Onboarding

• Schedule interviews, coordinate with candidates, and manage communication throughout the recruitment process.
• Prepare onboarding kits, conduct joining formalities, and ensure smooth induction for new hires.
• Maintain and update the recruitment tracker and candidate database.

3. Employee Relations & Engagement

• Assist in organizing employee engagement initiatives, events, and recognition programs.
• Support internal communication and feedback collection.
• Help manage employee queries and escalate issues to the Assistant HR Manager as needed.

4. Administration & Compliance

• Handle HR-related administrative tasks such as managing stationery, ID cards, and office supplies related to HR.
• Ensure compliance with HR policies, procedures, and statutory requirements.
• Maintain accurate documentation for audits and statutory inspections.
• Support coordination with external vendors and service providers (e.g., insurance, training, recruitment agencies).

5. Reporting & Documentation

• Prepare periodic HR reports (attendance, leave, headcount, attrition, etc.) for management review.
• Support in maintaining HR dashboards and data accuracy.

Education Qualification and Experience:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2–4 years of experience in HR and administrative roles.
• Strong understanding of HR processes, documentation, and compliance requirements.
• Experience with HRMS or HRIS systems preferred.