Executive Assistant

Mid-senior position | full time

About us

A young team that owns and operates companies in different industries. From e-commerce, travel, real estate, education etc.

Founded by an entrepreneur who has built multiple businesses. We're now building something that we believe has the potential to grow much larger and have a greater impact than anything we’ve done before.

About the role

We're looking for someone who can do ‘everything’ and who can work with different people in a high-paced environment.

You will be working closely with the founder and his closest employees in different companies.

More info about the founder you will be working with: https://www.linkedin.com/in/janipravdic/

You'll be a Swiss Army knife and some of your responsibilities will be:

• Finding and onboarding new employees
• Bringing together reports with KPI’s from companies and their leaders
• “Googling” and “ChatGPTing” a lot
• Helping companies with different tasks when they urgently need help
• Do research on different topics
• Assist with planning and executing company projects
• Help with creating strategic documents, SOPs, and follow-ups
• Track executive priorities and ensure follow-through
• Plan and book domestic and international travel (flights, accommodations)
• Organize company off-sites, retreats, or celebrations
• Organise different events
• Manage personal appointments and errands as agreed upon
• Assist with personal purchases and home staff
• Support in invoice handling and light bookkeeping tasks
• Support HR processes (hiring coordination, onboarding setups, culture-building activity).
• etc.

You'll be the person who keeps the engine running while we grow. It will be hectic, but also fun and rewarding.

Requirements

Essential:

• Fluent in English (written and spoken) and Slovenian
• At least 3 years of relevant experience
• Comfortable working in ambiguity and wearing multiple hats
• Ability to adapt to changes and desire to constantly learn new skills
• Strong communicator who can easily talk to different people
• Tech-savvy enough to automate processes and learn new systems quickly
• Attention to detail and the ability to work independently without constant oversight
• You must be available most of the time during the day
• A lot of drive, energy and time
• Ability to work from our office in Ljubljana city center

Bonus Points:

• Previously working in a fast-paced environment
• Experience building teams from scratch
• HR or office management experience
• You are based in Ljubljana

What’s in it for you

• Working closely with the founder
• Working in a high-performance team
• Opportunity to grow and learn
• A front-row seat in exciting, fast-growing companies
• Competitive salary

Next steps

We’re looking for someone to start as soon as possible. So if the role sounds exciting, please follow these steps:

1. Fill out the application form: https://docs.google.com/forms/d/e/1FAIpQLSfl25fm_ys6antDR0cEo0EGDADvXycgA664ZsdCRndjCKo7EA/viewform
2. We will get back to you within a few days.
3. The best candidates will receive an additional test assignment.
4. Those who perform best on this task will be invited to an extensive interview.